Holding an Event in the Shire of Northam

The Shire of Northam events team is available to assist in providing an opportunity for individuals or groups to put on events for residents and visitors to the area.

Each event is different and the specific approvals required will depend upon the type of event, and it is recommended that organisers consult early in the planning stages with staff to determine the required approvals needed to conduct the event.

This information is intended as a guide only. For specific advice relating to your individual event needs, please contact us by any of the means listed below.

Where to begin

If you are looking to hold a first time event in Northam, please contact the Shire of Northam's Events Coordinator to discuss your plans. 

Complete our Notice of Intended Event Form. Once you have completed this, if a formal event application is required, you will be contacted to complete the next steps- otherwise you will be informed in writing that a formal application is not required. 

If you are looking for more information about organising an event, the Parks and Leisure Australia Event Application Guide is a good place to start. This document is intended to assist you in understanding the various basic requirements of running an event. 

When to inform us about your event

It is best to contact us as early as possible regarding your event. Event applications are required as early as possible to ensure adequate processing time.

The minimum submission for smaller events is 30 days prior to your event date, and medium to large scale events will require a minimum of 60 days’ notice.

What information will be required with a formal application?

Should your event require an official event application, Council’s Events Officer will be in touch with you to inform you of what paperwork is needed to support your application. This documentation will be needed before a determination on your event can be issued.

No two events will require the same documents from a compliance viewpoint. Each event application is assessed on its individual merit, and should a formal application be required, you will be contacted by Council's events team to discuss what is required for your event. 

Event organisers wishing to hold medium to large scale public events, or events that will take place on or across a road will be required to inform the WA Police.

For every event where a formal application is required

Event Application Form

Risk Management Plan

A copy of your Public Liability insurance

Site Plan (detailing toilets, main event infrastructure, etc)

Payment of application fee

Accessible Events Checklist

Please note that completion of the application form does not automatically imply approval, and any non-completed sections will be taken to mean that the particular section does not apply to your intended event.

Events with Stallholders/ Food 

Blanket Stallholder Application Form

Individual Stallholder Application

Food Stallholder Form

Events which require permits

Fireworks Permit

Occasional Liquor License

Noise Exemption

Road Closure

Other documents that may be required

Traffic Management Plan

Occasional Liquor License

Parking Management Plan

First Aid & Security Information

Other supporting documentation as necessary

After we have processed your application, it will be assessed by the Shire of Northam’s Health department. This assessment will cover safety (structures, electrical safety etc), food, water, and toilets, and our events team are on hand as your main point of contact to facilitate this approval process.

Advertising your event

Once you have received a formal determination for your event, you may start to advertise to the public. If you are able to supply advertising material, the Northam Visitor Centre will assist you in advertising your event free of charge. 

Events which don't need a formal application can also be advertised by the Northam Visitor Centre free of charge. 

Application Costs

  • Notice of Intended Event assessment- FREE
  • Low Risk- $154
  • Medium Risk- $154
  • High Risk- $871 (max)

These fees are non-refundable, and include assessment of application only. Other permits and documentation required may incur separate charges. Please contact our events team for more information. 

More Information

For more information, or to discuss your upcoming event, please contact Council's Events Coordinator: 

In person: At the Northam Visitor Centre (2 Grey Street, Northam)

Via Email: events@northam.wa.gov.au

Via phone: (08) 9622 8309