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Holding an Event in the Shire of Northam

The Shire of Northam event team is available to assist individuals or groups to deliver community events.

Your first step is to complete the 'Notice of Intended Event' form. Each event is unique and specific approvals may be required for different elements of the event. This form will determine what approvals or additional information may or may not be needed for your event. 

Complete our Notice of Intended Event Form.

The latest information regarding COVID-19 requirements for event organisers can be found here. Please ensure that you adhere to these requirements. A copy of any required documents should be sent to [email protected].

If you are looking for more information about organising an event, the Parks and Leisure Australia Event Application Guide is a good place to start. This document is intended to assist you in understanding the various basic requirements of running an event. 

When to inform us about your event

It is best to contact us as early as possible regarding your event. Event applications are required as early as possible to ensure adequate processing time. The minimum submission for smaller events is 30 days prior to your event date, and medium to large scale events will require a minimum of 60 days’ notice.

Additional Information that may be required

Event Application Form

Risk Management Plan

A copy of your Public Liability insurance

Site Plan (detailing toilets, main event infrastructure, etc)

Payment of application fee

Accessible Events Checklist

Traffic Management Plan

Parking Management Plan

First Aid & Security Information

Events with Stallholders/Food 

Blanket Stallholder Application Form

Individual Stallholder Application

Food Stallholder Form

Events which require special permits

Fireworks Permit

Occasional Liquor License

Request to Consume Liquor

Noise Exemption

Road Closure

 

After we have processed your application, it will be assessed by the Shire of Northam’s Health department. This assessment will cover safety (structures, electrical safety etc), food, water, and toilets, and our events team are on hand as your main point of contact to facilitate this approval process. Please note that completion of the application form does not automatically imply approval, and any non-completed sections will be taken to mean that the particular section does not apply to your intended event.

Advertising your event

Once you have received a formal determination for your event, you may start to advertise to the public. If you are able to supply advertising material, the Northam Visitor Centre will assist you in advertising your event free of charge. 

Events which don't need a formal application can also be advertised by the Northam Visitor Centre free of charge. 

Application Costs

A 'Notice of Intended Event' assessment is free. If your event requires a full event application, there is a fee payable:

  • Low Risk- $154
  • Medium Risk- $154
  • High Risk- $871 (max)

These fees are non-refundable, and include assessment of application only. Other permits and documentation required may incur separate charges. Please contact our event team for more information. 

More Information

For more information, or to discuss your upcoming event, please contact Council's Events Coordinator: 

In person: Create298 (298 Fitzgerald Street, Northam)

Via email: [email protected]

Via phone: (08) 6608 0310