Ordinary Council Meeting - 16 December 2020

Wednesday, December 16, 2020

A summary of the Council decisions is as follows:

Motion No

Item No

Subject

Motion

C.4093

9.1

ORDINARY COUNCIL MEETING HELD 18 NOVEMBER 2020

That the minutes of the Ordinary Council meeting held on Wednesday, 18 November 2020 be confirmed as a true and correct record of that meeting.

C.4094

9.2

NOTES FROM THE COUNCIL FORUM MEETING HELD 9 DECEMBER 2020

That Council receive the notes from the Council Forum meeting held Wednesday, 9 December 2020.

C.4095

9.3

NOTES FROM THE STRATEGIC COUNCIL MEETING HELD 25 NOVEMBER 2020

That Council receive the notes from the Strategic Council meeting held Wednesday, 25 November 2020.

C.4096

11.1

COMMUNITY GRANTS ASSESSMENT COMMITTEE MEETING HELD ON 3 DECEMBER 2020

That Council receive the minutes from the Community Grants Assessment Committee meeting held on 3 December 2020.

C.4097

11.2

NYOONGAR CULTURAL ADVISORY GROUP MEETING HELD ON 17 NOVEMBER 2020

That Council receive the minutes from the Nyoongar Cultural Advisory Group meeting held on 17 November 2020.

C.4098

11.2

NYOONGAR CULTURAL ADVISORY GROUP MEETING HELD ON 17 NOVEMBER 2020

That Council:

1. Receives the Bilya Koort Boodja update as presented;

2. Implement the following initiatives in order to more strongly engage with the youth in our region;

a. Continue to market the Bilya Koort Boodja to schools throughout the Western Australia.

3. In accordance with the Reconciliation Action Plan, include an acknowledgement of country prior to every Council meeting;

4. Accepts the update of the Shire of Northam Reflect RAP 2020-2021; and

5. Contribute $2,200 including GST towards the Shire of Northam Naidoc events.

C.4099

11.3

BUSH FIRE ADVISORY COMMITTEE MEETING HELD ON 8 DECEMBER 2020

That Council receive the minutes from the Bush Fire Advisory Committee meeting held on 8 December 2020.

C.4100

11.3

BUSH FIRE ADVISORY COMMITTEE MEETING HELD ON 8 DECEMBER 2020

That Council:

1. Notes the Community Emergency Services Manager Report as provided.

2. Notes the Chief Bush Fire Control Officer Report as provided.

3. Approve the matter of extending the leadership positions of Bush Fire Control Officers, Chief Bush Fire Control Officer and Deputy Chief Bush Fire Control Officer to a two year term is included as part of the discussions at the next Bush Fires Manual workshop, is brought to the brigades for comment, and is then presented to the next Bush Fire Advisory Committee meeting.

C.4101

12.1.1

Council Meeting Dates 2021

That Council:

1. Advertise that its Forum and Ordinary Meetings of Council for 2021 will be held as follows:

 

January: Forum - Nil. Ordinary - 27 January 2021. Location - Northam Recreation Centre.

February: Forum - 10 February 2021. Ordinary - 17 February 2021. Location - Northam Recreation Centre.

March: Forum - 10 March 2021. Ordinary - 17 March 2021. Location - Northam Recreation Centre.

April: Forum - 14 April 2021. Ordinary - 21 April 2021. Location - Northam Recreation Centre.

May: Forum -12 May 2021. Ordinary - 19 May 2021. Location - Northam Recreation Centre.

June: Forum - 9 June 2021. Ordinary - 16 June 2021. Location - Northam Recreation Centre.

July: Forum -14 July 2021. Ordinary - 21 July 2021. Location - Southern Brook Hall.

August: Forum - 11 August 2021. Ordinary - 18 August 2021. Location - Shire of Northam Council Chambers.

September: Forum - 8 September 2021. Ordinary - 15 September 2021. Location - Bakers Hill Recreation Centre.

October: Forum - 13 October 2021. Ordinary - 20 October 2021. Location - Shire of Northam Council Chambers.

November: Forum - 10 November 2021. Ordinary - 17 November 2021. Location - Wundowie Hall.

December: Forum - 8 December 2021. Ordinary - 15 December 2021. Location Shire of Northam Council Chambers.

 

2. Schedule a Strategic Meeting quarterly in the months of February, May, August and November, on the fourth Wednesday of the month; and

3. Endorse that all meetings are to commence at 5:30pm.

C.4102

12.1.2

12.1.2 Demolition of the Former Northam Playgroup Building

That Council demolish the former Northam Playgroup Building located at Bernard Park, Minson Avenue, Northam.

C.4103

12.2.1

RFT 15 of 2020 – Former St John’s Site Public Open Space Development

That Council:

1. Award RFT 15 of 2020 Development of 108 Wellington Street, Northam - Public Open Space (formerly known as the Old St John’s Site) to Oasis Corporation Pty Ltd.

2. Authorise the CEO to execute the contract with Oasis Corporation Pty Ltd for the sum of $245,952 plus GST and approve any variations within 10% of the available budget.

C.4104

12.2.2

Job 3509 – Revised project scope and funding for the upgrade of the

runway, taxiway and threshold lighting, Northam Airport (Airport

Infrastructure)

That Council:

1. Approve the scope of works as identified in the Northam Aerodrome Lighting System Condition Assessment Report for Job 3509, to include additional works to complete the project in compliance with current industry standards.

2. Allocate an additional $89,523 to be identified in the 2020/2021 midyear budget review.

C.4105

12.3.1

Proposed Extractive Industry – 324 Horton Road, Woottating

That Council:

1. APPROVE the development application (ref: P20079) to conduct an Industry – Extractive at Lot 13 (324) Horton Road, Woottating in accordance with the provisions of the Shire of Northam Local Planning Scheme No. 6, subject to the following conditions:

1.1. The development hereby permitted must substantially commence within two years from the date of determination.

1.2. This development approval is valid for a period of five (5) years from the date of the issue of the Extractive Industry Licence with an option to extend for a further five (5) years with prior local government approval.

1.3. Development may be carried out only in accordance with the details of the application as approved herein and the approved Environmental Management Plan.

1.4. Hours of operation of the extractive industry shall be limited to Monday to Friday 7:00 am to 6:00 pm and Saturdays 7:00 am to 12 noon. No works is permitted outside these hours or on public holidays without the prior approval of the local government.

1.5. The approved Environmental Management Plan shall be implemented for the duration of the extractive industry to the satisfaction of the local government.

1.6. Vehicular access to and from the extractive industry hereby permitted shall be via the Great Eastern Highway only. There is to be no direct vehicular access from the Great Southern Highway to the extractive industry hereby permitted.

1.7. All car parking/loading areas, and vehicle access and circulation areas are to be maintained and available for car parking/loading, and vehicle access and circulation on an ongoing basis to the satisfaction of the local government.

1.8. Prior to the commencement of any works, a detailed survey plan, including contours, shall be prepared by a suitably qualified person and submitted to the local government to establish baseline data for the subsequent annual reporting.

1.9. Prior to the commencement of any works, the approved extraction area is to be clearly demarcated onsite to the approval of the local government and approved markers indicating the extent of the area are to remain in place for the duration of the operations.

1.10. Prior to the commencement of any works, a Bushfire Management Plan shall be prepared by a suitably qualified person and submitted to the local government for approval.

1.11. Prior to the commencement of any works, the recommendations in the approved Bushfire Management Plan shall be implemented to the satisfaction of the local government.

1.12. Prior to the commencement of any works, measures shall be taken to ensure that vegetation worthy of retention is identified and protected during works to the satisfaction of the local government.

1.13.Prior to the commencement of any works, the Applicant shall establish a rehabilitation bond of $42,700.00 and such bond, security or bank guarantee to be unconditional (no expiry date) in favour of the Shire of Northam.

1.14. A road maintenance contribution of 50 cents per tonne for the contribution to the maintenance of Horton Road shall be paid annually.

1.15. Should any complaints be received (e.g. noise or vibration), the Applicant is to employ suitably qualified personnel to prepare an assessment to recommend mitigation strategies, which shall be submitted to the local government for approval prior to implementation.

1.16. Prior to the commencement of any works, the Applicant shall submit evidence that consultation with the Shire of Mundaring has occurred in regards to the use of Carter Road as part of the approval haulage route.

1.17. The truck movements being restricted to a maximum of 8 laden truck movements per day, averaged over 22 working days per month.

2. Delegate authority to the Chief Executive Officer to issue the Extractive Industry Licence to B & J Catalano to operate an extractive industry at Lot 13 (324) Horton Road, Woottating, subject to the following conditions:

2.1. The extractive industry licence is valid for a period of five (5) years from the date of the issue of the Extractive Industry Licence with an option to extend for a further five (5) years with prior local government approval.

2.2. Development may be carried out only in accordance with the details of the application as approved herein, the approved Environmental Management Plan and the Shire of Northam Extractive Industries Amendment Local Law 2018.

2.3. Hours of operation of the extractive industry shall be limited to Monday to Friday 7:00 am to 6:00 pm and Saturdays 7:00 am to 12 noon. No works is permitted outside these hours or on public holidays without the prior approval of the local government.

2.4. The approved Environmental Management Plan shall be implemented for the duration of the extractive industry to the satisfaction of the local government.

2.5. Vehicular access to and from the extractive industry hereby permitted shall be via the Great Eastern Highway only. There is to be no direct vehicular access from the Great Southern Highway to the extractive industry hereby permitted.

2.6. All car parking/loading areas, and vehicle access and circulation areas are to be maintained and available for car parking/loading, and vehicle access and circulation on an ongoing basis to the satisfaction of the local government.

2.7. Prior to the commencement of any works, a detailed survey plan, including contours, shall be prepared by a suitably qualified person and submitted to the local government to establish baseline data for the subsequent annual reporting.

2.8. Prior to the commencement of any works, the approved extraction area is to be clearly demarcated onsite to the approval of the local government and approved markers indicating the extent of the area are to remain in place for the duration of the operations.

2.9. Prior to the commencement of any works, a Bushfire Management Plan shall be prepared by a suitably qualified person and submitted to the local government for approval.

2.10. Prior to the commencement of any works, the recommendations in the approved Bushfire Management Plan shall be implemented to the satisfaction of the local government.

2.11. Prior to the commencement of any works, measures shall be taken to ensure that vegetation worthy of retention is identified and protected during works to the satisfaction of the local government.

2.12.Prior to the commencement of any works, the Licensee shall establish a rehabilitation bond of $42,700.00 and such bond, security or bank guarantee to be unconditional (no expiry date) in favour of the Shire of Northam.

2.13. The Licensee shall pay a road maintenance contribution of 50 cents per tonne for the contribution to the maintenance of Horton Road.

2.14. Should any complaints be received (e.g. noise or vibration), the Licensee is to employ suitably qualified personnel to prepare an assessment to recommend mitigation strategies, which shall be submitted to the local government for approval prior to implementation.

2.15. Prior to the commencement of any works, the Licensee shall submit evidence that consultation with the Shire of Mundaring has occurred in regards to the use of Carter Road as part of the approval haulage route.

2.16.The licensee shall have at all times a current public liability insurance policy taken out in the joint names of the licensee and the local government indemnifying the licensee and the local government for a sum of not less than $10,000,000 in respect of any one claim relating to any of the excavation operations.

C.4106

12.3.2

 Proposed Cancellation of Reserve 42594 (2C Strickland Ave, Northam)

That Council resolves to:

1. Acknowledge the outcome of the community consultation process;

2. Authorise the CEO to action Council’s previous resolution (C.4056).

C.4107

12.3.3

Update on COVID-19 Pandemic Response Strategy/Framework

That Council endorse the updated COVID-19 Virus Response Strategy/Framework as presented.

C.4108

12.3.4

RFQ 17 of 2020 - Management of Old Quarry Road Waste Facility

That Council:

1. Accept the quote received from Stondon PTY Ltd (trading as Avon Waste) through the WALGA preferred supplier program, for the management of the Old Quarry Road Landfill facility for the alternate submitted price of $43,878 per month.

2. Authorise the CEO to enter into a contract with Stondon Pty Ltd (trading as Avon Waste) for a period of up to 12 months in accordance with the specifications contained within the request for quote documents.

C.4109

12.4.1

Accounts & Statements of Accounts – November 2020

That Council receive the payments for the period 1 November 2020 to 30 November 2020, as listed:

- Municipal Fund payment cheque numbers 35345 to 35353, Total $63,720.63.

- Municipal Fund EFT38171 to EFT38485, Total $1,115,260.07.

- Direct Debits, Total $76,280.26

- Payroll Total $443,103.09

TOTAL: $1,698,364.05

Which have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42).

C.4110

12.4.2

Financial Statement for the period ending 30 November 2020

That Council receives the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 30 November 2020.

C.4112

12.4.3

Rates Exemption – Lot 1 Waterfall Avenue, Northam WA 6401

That Council does not grant a rate exemption to Noongar Mia Mia Pty Ltd. For the premises they own at Lot 1 Waterfall Avenue, Northam (A14355) as Council does not believe the property is used exclusively for charitable purposes.

C.4115

13.1

AUSTRALIA DAY COMMUNITY CITIZEN OF THE YEAR AWARDS 2020

That Council:

1. Award the Community Citizen of the Year to Andrew Vallance

2. Award the Community Citizen of the year (Senior) to Ian Gibbs

3. Award the Active Citizenship (Group or Event) to Comfort Quilts against Cancer

4. Withhold the decision from public record until the awards have been presented on Australia Day 2021.

C.4118

13.2

CHIEF EXECUTIVE OFFICER REVIEW COMMITTEE MEETING HELD ON 16 NOVEMBER 2020

That Council receive the minutes from the Chief Executive Officer Review Committee meeting held on 16 November 2020.

C.4119

13.2

CHIEF EXECUTIVE OFFICER REVIEW COMMITTEE MEETING HELD ON 16 NOVEMBER 2020

That Council does not increase the CEO’s remuneration for the 2020/21 period.

C.4120

13.3

1

That Council receive the minutes from the Chief Executive Officer Review Committee meeting held on 4 December 2020.

C.4121

13.3

CHIEF EXECUTIVE OFFICER REVIEW COMMITTEE MEETING HELD ON 4 DECEMBER 2020

That Council:

1. Endorse the 2020/21 KPI’s for the CEO the same as the KPIs for 2019/20, excluding KPI 5.1, which will be amended as follows:

“To implement the economic support initiatives contained within the Covid-19 Strategy Framework Actions document”.

2. Endorse the method of measurement of the CEO’s KPI’s via reports on completed items as they are finalised.

3. Seek quotes for the provision of a 360 Degree Review for the purposes of the CEO’s Annual Review for 2020/21, with this part of the review process to take place in June 2021.

4. Engage the services of the selected provider subject to a quote being provided up to $20,000 and budgetary approval.