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Donations

Funding Available

General Donation $200 available all year round.

The purpose of a general donation is to assist community and charitable organisations to undertake events, projects and programs to benefit the Shire of Northam community.

In-Kind Contribution all year round.

In-kind contributions refer to the provision of Shire equipment, services or products at no cost to the applicant.

Examples of in-kind contributions include but are not limited to:

  • Use of equipment.
  • Wet hire of plant/machinery.
  • Shire staff resources.

In-kind contributions may be made by the Shire where there is a significant community benefit associated with the request, or a financial contribution does not represent best value for money/obtain the most desirable outcome.

If the request is for assistance with preparing for an event, applications must be made at least 30 days in advance of the event.

These contributions represent a cost to the Shire. The value and timing of the in-kind contribution is to be determined by the Shire based on resource availability.

Donations, sponsorships and allocations

The Shire of Northam offers support through donations, sponsorships and allocations to eligible projects and events that benefit the community. Funding is subject to budget availability, eligibility criteria, and cannot be guaranteed. Further information can be found below:

General Conditions

  • Donations, sponsorships and allocations are subject to an annual budget approval process. Submission of an application does not guarantee approval.
  • The Shire reserves the right to withhold the administration or availability of any of the following donation, sponsorship and allocation programs based upon the long term and annual financial position of the Shire.
  • All decisions made under this Policy are final and will not be reconsidered. Applicants may choose to resubmit their applications where permissible under this Policy.
  • Any unspent donations, sponsorship or allocation monies are to be returned to the Shire within 60 days of notification, unless otherwise permissible under this Policy. If funds are not returned to the Shire, the organisation will be ineligible to apply for any future donations, sponsorships, annual allocations or grants under 32 Community Grants Program Policy. The Shire may take steps to recover the funds.
  • This Policy excludes gifts given and received by the Shire.
  • Projects or events cannot receive funding under both Policy CP.70 Donations, Sponsorships & Allocations and CP.32 Community Grants Program. If a project or event receives funding through a Bright Ideas or Community Growth Grant it is ineligible to receive a donation.
  • Applicants may apply for more than one donation or sponsorship outlined in this Policy each year, however only one donation or sponsorship request will be considered per project or event.
  • Any approved donations or sponsorships over the value of $500 must be registered in the publicly available Donations & Sponsorship Register.

Eligibility Criteria for Donations

To be eligible to apply for any Shire donation the following criteria must be met:

  • Must live and/or operate within the Shire of Northam.
  • Activities should provide opportunity to meet the social, economic, and/or environmental aspirations as outlined in the Shire’s Council Plan.
  • The program/event must be of benefit to the whole community, and/or diverse/specific target groups within the community.
  • Funds must be for an activity, event or program with a charitable, fundraising or community service-oriented purpose and must not be used for private or commercial gain.
  • Businesses and unincorporated bodies are eligible to apply for donations provided it is clearly stated that the donation relates to community or not-for-profit projects and/or events occurring in and directly serving the Shire of Northam community.

Not Eligible for Donations

The following are not eligible to receive donations:

  • Retrospective, contingency or on-going operational costs, e.g., salaries, rent, insurance, admin costs.
  • Council Members or Shire of Northam staff (however, the Council Member or employee may be a part of the group who is applying).
  • Activities that are unlawful or will cause an environmental hazard, or do not positively reflect the Shire’s values and brand.
  • Donations pertaining to the purchase or consumption of alcohol (or any alcohol associated licences).
  • Donations for a political or religious purpose.
  • Applicants with outstanding debts or acquittals due to the Shire.
  • To cover shortfalls in funding by state or federal government departments.
  • For major/capital equipment purchases or works, property or maintenance projects.

Application Requirements

  • The event or project taking place.
  • When it is taking place.
  • Why the donation is required; and
  • What is being sought in the form of a donation.

Further Information

To Apply: Donations Grant Form

Shire of Northam Council Plan

Donations Policy

Community Grants Guidelines

Before Applying

Timeframes for Donation Requests:

  • General donations must be submitted at least 10 working days before the event.
  • In-kind donations must be submitted at least 30 working days before the event.

The provision of a donation by the Shire of Northam is of a charitable nature and acquittals are not required. Recognition is not required (unless stipulated in this Policy); however, evidence that the project or event took place maybe requested.

The Chief Executive Officer has authority to assess and make a determination of donations requests under this Policy.

It is recommended to contact the Community Development Team to discuss your project prior to applying. To book an appointment, or to ask any questions about the content of this form, please email [email protected] or call (08) 9622 6100.


Updated 28.7.25

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