Ordinary Council Meeting - 26 August 2025

1. ENTERS into a lease agreement with Danjan Pty Ltd (lessor) for a portion of 139 Fitzgerald Street, Northam comprising 55m²;
2. SETS the lease term as five (5) years with a further five (5) year renewal option;
3. SETS the rental amount at $1.00 per annum (peppercorn lease);
4. NOTES that:
   1. maintenance of the leased area will remain the responsibility of the lessor; and
   2. The lease may be terminated by the lessor with a minimum of one (1) months’ written notice if:
      1. The property is to be redeveloped in accordance with Shire approved plans, and the redevelopment necessitates removal of the wall or use of the leased area; or
      2. The property is sold.
5. AUTHORISES the Chief Executive Officer to finalise and execute the lease documentation.

1. ADOPTS the following revised policies:
   1. CP.4 Legal Representation for Council Members and Employees as provided in Attachment 13.1.2.2;
   2. CP.5 Approval of Annual and Long Service Leave for the CEO and Appointment of an Acting CEO as provided in Attachment 13.1.2.4;
   3. CP.10 Smoking & Vaping as provided in Attachment 13.1.2.6;
   4. CP.15 Public Interest Disclosure as provided in Attachment 13.1.2.8;
   5. CP.17 Council Members Leave of Absence as provided in Attachment 13.1.2.10;
   6. CP.23 Live Streaming and Recording of Council Meetings as provided in Attachment 13.1.2.12;
   7. CP.43 Alfresco – Outdoor Eating in Public Place as provided in Attachment 13.1.2.14;
   8. CP.48 Portable Signs on Thoroughfares as provided in Attachment 13.1.2.16;
   9. CP.56 Records Management as provided in Attachment 13.1.2.18;
   10. CP.57 Complaints Management as provided in Attachment 13.1.2.20; and
   11. CP.71 Independent Committee Members as provided in Attachment 13.1.2.21.
2. REVOKES CP.49 Political Issues Signs as provided in Attachment 13.1.2.22.

1. APPROVES by ABSOLUTE MAJORITY amendments to the 2025/26 budget as per the below table to accommodate the award of RFT 07 of 2025 Newcastle Road - Minor Rehabilitation & Asphalt Overlay:  

2. ACCEPTS the response to the Request for Tender 07 of 2025 - Newcastle Road - Minor Rehabilitation & Asphalt Overlay from Protec Asphalt for $694,150.00(ex GST).

3. AUTHORISES the Chief Executive Officer to make variations (maximum increase of 10% of the contract value)  for Request for Tender 07 of 2025 - Newcastle Road - Minor Rehabilitation & Asphalt Overlay from Protec Asphalt.

4. AUTHORISES the Chief Executive Officer to enter into a contract for Request for Tender 07 of 2025 - Newcastle Road - Minor Rehabilitation & Asphalt Overlay with Protec Asphalt at the discretion of the Shire of Northam in accordance with the specifications contained within the Request for Tender documents.

1. SUPPORTS the implementation of a 60km/h area speed zone within the Mauravillo Estate, based on the speed data collected and the subsequent recommendation from Main Roads WA.
2. REQUESTS the Chief Executive Officer to formally notify Main Roads WA of the Council’s support for the proposed area speed zone.

1. ACCEPTS the response to the Request for Quote 13 of 2025 – Managed I.T. Services submitted by Integrated ICT for a contract term of three (3) years, at the fixed annual amounts of:
   1. Year 1: $149,033.00 (ex GST);
   2. Year 2: $163,943.08 (ex GST); and
   3. Year 3: $175,116.88 (ex GST).
2. AUTHORISE the Chief Executive Officer to execute the contract for Request for Quote 13 of 2025 – Managed I.T. Services with Integrated ICT, in accordance with the specifications contained within the Request for Quote documents, including provision for up to a further two (2) year extension, to be exercised at the sole discretion of the Shire of Northam, subject to satisfactory performance and budget approval.
3. AUTHORISES the Chief Executive Officer to approve variations to the awarded annual contract value, up to a maximum increase of ten percent (10%) in any contract year.

• Municipal Fund payment cheque numbers 55 to 59 = $55,985.19
• Municipal Fund EFT54455 to EFT544755 = $1,353,804.26
• Direct Debits = $30,715.42
• Superannuation/Other = $227,685.85
• Payroll = $831,120.14