| Item No. |
Item Name |
Decision |
| 10.1 |
Confirmation of Minutes from the Ordinary Council Meeting held 19 July 2023 |
That the minutes of the Ordinary Council meeting held on Wednesday, 19 July 2023 be confirmed as a true and correct record of that meeting. |
| 10.2 |
Confirmation of Minutes from the Special Council Meeting held on 12 July 2023 |
That the minutes of the Special Council meeting held on Wednesday, 12 July 2023 be confirmed as a true and correct record of that meeting. |
| 10.3 |
Confirmation of Minutes from the Special Council Meeting held on 09 August 2023 |
That the minutes of the Special Council meeting held on Wednesday, 09 August 2023 be confirmed as a true and correct record of that meeting. |
| 10.4 |
Notes from the Council Forum Meeting held 09 August 2023 |
That Council receive the notes from the Council Forum meeting held on Wednesday, 19 August 2023. |
| 12.1 |
Local Emergency Management Committee held on 20 July 2023 |
That Council receive the minutes from the Local Emergency Management Committee meeting held on 20 July 2023. |
| 12.1 |
Local Emergency Management Committee held on 20 July 2023 |
That Council:
- Confirm the minutes of the Local Emergency Management Committee Meeting held on 01 December 2022 as a true and correct record of that meeting.
- Confirm the minutes of the Local Emergency Management Committee Meeting held on 02 March 2023 as a true and correct record of that meeting.
- Note the contents of the agency reports and update contacts list as identified.
- Note the contents of the Community Emergency Services Manager report including the presentation from the Shire of Victoria Plains regarding a recent incident within their local government area.
- Approves a desk top scenario being undertaken relating to what was discussed during this meeting. (September 2023).
|
| 12.2 |
Special Bush Fire Advisory Committee held on 25 July 2023 |
That Council receive the minutes from the Special Bush Fire Advisory Committee meeting held on 25 July 2023. |
| 12.2 |
Special Bush Fire Advisory Committee held on 25 July 2023 |
That Council:
- Accept that the minutes of the Bush Fire Advisory Committee meeting held on 13 June 2023 are confirmed as a true and correct record of that meeting.
- In accordance with section 5.14. of the Local Government Act 1995 appoint Mr Rob Herzer to preside at the meeting whilst the Presiding Member, Mr Chris Marris is unable to perform the functions of the Presiding Member.
- Appoint the following Bush Fire Control Officers to the leadership positions for the 2023/24 fire season:
- Chief Bush Fire Control Officer – Christopher Marris
- Appoint the following Bush Fire Control Officers to the leadership positions for the 2023/24 fire season:
- Deputy Chief Bush Fire Control Officer 1 – Kristafer Brown
- Deputy Chief Bush Fire Control Officer 2 – Simon Peters
- Senior Bush Fire Control Officer – Blair Wilding
|
| 13.1.1 |
Shire of Northam Industry Attraction Fund |
That Council discontinue the Shire of Northam Industry Attraction Fund. |
| 13.1.2 |
Governance Policies |
That Council:
- Adopts the following polices as presented and authorises the Chief Executive Officer to make the necessary adjustments to the Shire of Northam Policy Manual:
- Code of Conduct Behaviour Complaints Policy;
- Authorising Documents and Affixing the Common Seal Policy;
- Fraud and Corruption Control Policy;
- G 1.14 Gratuity and Gifts Policy; and
- Condolences and Bereavement Policy.
|
| 13.1.3 |
Western Australian Local Government Association (WALGA) - Annual General Meeting |
That Council:
- Nominates the Shire President and the Deputy President as voting delegates at the 2023 Western Australian Local Government Association Annual General Meeting;
- Nominates Cr J E G Williams and Cr A J Mencshelyi as Proxy voting delegates at the 2023 Western Australian Local Government Association Annual General Meeting.
|
| 13.2.1 |
RFT 03 of 2023 - Provision of Tree Management Services |
That Council:
- Accept the response to the Request for Tender 03 of 2023 – Provision of Tree Management Services from Specialised Tree Services for $217,449.00 (ex GST) per annum with an annual Perth CPI increase.
- Authorise the CEO to make variations (maximum increase of 10%) to the awarded price prior to entering a contract for Provision of Tree Management Services, Request for Tender 03 of 2023 with Specialised Tree Services.
- Authorise the CEO to enter into a contract for the Provision of Tree Management Services, Request for Tender 03 of 2023 with Specialised Tree Services for a period of two (2) years with two (2) twelve (12) month extension options at the discretion of the Shire in accordance with the specifications contained within the request for quote documents.
|
| 13.2.2 |
RFT 05 of 2023 - Footpath & Kerbing Program |
That Council:
- Accept the response to the Request for Tender 05 of 2023 – Footpath & Kerbing Program from Delta PTY LTD for $319,034.00 (ex GST).
- Authorise the CEO to make variations (maximum increase of 10%) to the awarded price prior to entering a contract for the Footpath & Kerbing Program, Request for Tender 05 of 2023 with Delta PTY LTD.
- Authorise the CEO to enter into a contract for Footpath & Kerbing Program, Request for Tender 05 of 2023 with Delta PTY LTD at the discretion of the Shire in accordance with the specifications contained within the request for quote documents.
|
| 13.2.3 |
Verge Policy |
That Council adopts the W 5.6 Verge Policy as presented and authorises the Chief Executive Officer to make the necessary adjustments to the Shire of Northam Policy Manual. |
| 13.3.1 |
Multiple Dog Application |
That Council not approve the multiple dog application to keep three (3) dogs for the owners of 20 Roediger Drive, Northam as Council considers that the fenced area is not appropriately sized or located to accommodate these dogs. |
| 13.4.1 |
Accounts & Statements of Accounts - 1 July 2023 to 31 July 2023 |
That Council receive the payments for the period 01 July 2023 to 31 July 2023, as listed:
- Municipal Fund payment cheque numbers 35590 to 35593 Total $31,823.37.
- Municipal Fund EFT47814 to EFT48039 Total $1,139,770.48.
- Direct Debits Total $88,946.08.
- Payroll Total $472,296.12.
TOTAL: $1,732,836.05
Which have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42). |
| 13.4.2 |
Material Variances |
That Council in accordance with regulation 34(5) of the Local Government (Financial Management) Regulations 1996, and AASB 1031 Materiality, approve that the level to be used in statements of financial activity in 2023/24 for reporting material variances shall be a percentage of ten (10) or a minimum of $20,000, whichever is lesser. |
| 13.4.1 |
Northam Motor Sport Festival |
That Council:
- Approve a five-year funding agreement of $25,000pa between the Shire and ‘Vintage Sports Car Club of WA’ (VSCC) to facilitate the Northam Motor Sport Festival.
- Approve the reallocation of expenditure ($157,000) to be utilised from account Job No: 6454 (New Track Enhancement Northam Motor Sport Festival) and carry forward in 2023/24 budget for the purpose of ‘track enhancement and design’ to the ‘existing’ track.
- Request the Chief Executive Officer to investigate track improvements for the existing track and provide council a report on upgrades and enhancements for endorsement.
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