| Decision No. |
Agenda Item No. |
Subject |
Decision |
| C.4166 |
12.1 |
Audit and Risk Management Committee Meeting held on 4 March 2021
|
That Council:
- Receive the update as provided in the monthly Compliance Calendar Report.
- Receives the update as provided in Attachment 1 in relation to the progress made towards the IT Audit Review.
- Receives the update as provided in Attachment 1 in relation to the progress made towards the Parks and Gardens Service Review Recommended Actions.
- Receives the update as provided in Attachment 1 in relation to the progress made towards the Regulation 17 Action Plan.
- Receives the update as provided in Attachment 1 in relation to the progress made towards the Better Practice Review Action Plan.
- Receives the update as provided in Attachment 1 in relation to the progress made towards the OSH Action Plan.
- Receives the February 2021 Shire of Northam Risk Register update.
- Accept the report as submitted by Butler Settineri and adopt the attached 2020 Audit Compliance Return as required, prior to submission to the Department of Local Government, Sport and Cultural Industries.
- Receive the update on workers compensation claims.
|
| C.4167 |
13.1.1 |
Complaints Officer |
That Council:
- Affirm the Executive Manager Corporate Services as the Complaints Officer for the Shire of Northam.
- Approve the form for complaints as provided in Attachment 1.
- Request the Chief Executive Officer to implement a process for handling complaints for an alleged breach against the model code of conduct.
|
| C.4168 |
13.3.1 |
RFT 01 of 2021 – Fire Mitigation Services – MAF 2020/21 |
That Council:
- Award RFT 01 of 2021 for Fire Mitigation Services MAF 2020/21 to the preferred supplier, being Fire Mitigation Services.
- Authorise the CEO to execute the contract with Fire Mitigation Services for the sum of $422,658.42 plus GST and approve any variations up to a maximum of 10% of the contract sum.
|
| C.4169 |
13.3.2 |
Proposed Farm Shed – 39 Cook Road, Bakers Hill |
That Council APPROVE the development application (Ref: P21012) and accompanying plans for the construction of a farm shed on Lot 1 (No.39) Cook Road, Bakers Hill in accordance with the provisions of the Shire of Northam Local Planning Scheme No. 6, subject to the following conditions:
- The development hereby approved shall be substantially commenced within two (2) years from the date of this determination. If the development is not substantially commenced within this period this approval shall lapse and have no further effect. Where an approval has so lapsed, the proposed development shall not be carried out without the further approval of Council having first being sought and obtained.
- The development hereby permitted shall be carried out in accordance with the stamped approved plans.
- All stormwater drainage generated by the proposed farm shed shall be managed and disposed of on-site to the satisfaction of the local government (i.e. no stormwater is permitted to be directed and disposed of via any immediately adjoining property).
- The farm shed shall only be used in conjunction with the approved nonconforming land use (i.e. agriculture – extensive). Should the nonconforming land use cease for a period of six (6) months or longer, the new shed the subject of this approval may only be used for domestic storage purposes unless otherwise approved by the local government.
|
| C.4170 |
13.3.3 |
Update on COVID-19 Pandemic Response Strategy/Framework |
That Council endorse the updated COVID-19 Virus Response Strategy/Framework as presented. |
| C.4171 |
13.4.1 |
Accounts & Statements of Accounts – February 2021 |
That Council receive the payments for the period 1 February 2021 to 28 February 2021, as listed:
- Municipal Fund payment cheque numbers 35370 to 35376 Total $59,686.73.
- Municipal Fund EFT39003 to EFT39295 Total $1,718,571.20
- Direct Debits Total $72,469.99
- Payroll Total $459,960.12
TOTAL: $2,310,688.04
Which have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42). |
| C.4172 |
13.4.2 |
Financial Statement for the period ending 28 February 2021 |
That Council receives the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 28 February 2021. |
| C.4173 |
13.5.1 |
Financial support for the 2021 National Ballooning Championships |
That Council approve a budgeted expenditure of $40,000 for the 2021 National Ballooning Championships from account 04042182, Job No. CV01. |
| C.4175 |
14.1 |
Waste Management Fee Waiver Request |
That Council:
- Approve the Applicant’s request for an exemption of the following waste management fees for the 20/21 year as follows:
- Existing second general waste bin of $170 per annum;
- New additional recycling bin of $90 per annum charge (pro-rata).
- Approve an annual exemption, unless otherwise determined by resolution of Council, as long as the family continues to reside in the Shire of Northam in an area serviced by a kerbside collection and for the duration of Charlotte Patterson’s lifetime.
|
| C.4176 |
14.2 |
Procon Developments - Contract Extension |
That Council:
- Amend the Contract of Sale for Lot 881 Yilgarn Avenue, between the Shire of Northam (seller) and Procon Developments (Australia) Pty Ltd as trustee for LEMA Unit Trust, 820 Mountain highway, Bayswater, Victoria 3153 (buyer), by amending Annexure A, Clause 5 ‘Settlement’ to now read;
Settlement is to occur:
- On the earlier of 31 May 2021 or 21 days after notification from the seller that the caveat attached to the lot has been lifted.
2. Requires Councils Risk Register - Treatment MC00094 sign off date – to be amended in accordance with the above.
|
| C.4178 |
14.3 |
CEO Review Committee Meeting held on 4 March 2021 |
That Council:
- Adopt the Model Standards (CEO Standards Regulations).
- Request the CEO to arrange for quotes to be obtained for the provision of a 360 Degree Review for the CEO’s 2020/21 Review.
- Request the CEO to provide the CEO Review Committee with an indepth report on recent staff turnover, including the reasons provided by staff.
- Accept the KPI Report as provided.
|