| Motion No |
Decision Date |
Item No |
Subject |
Motion |
| C.4736 |
17/05/2023 |
9 |
Applications for Leave of Absence |
That Council grant Cr D A Hughes leave of absence from 23 May 2023 to 07 June 2023 (inclusive). |
| C.4737 |
17/05/2023 |
9 |
Applications for Leave of Absence |
That Council grant Cr L C Biglin leave of absence from 1 June 2023 to 09 June 2023 (inclusive). |
| C.4738 |
17/05/2023 |
10.1 |
Confirmation of Minutes from the Ordinary Council Meeting held on 19 April 2023 |
That the minutes of the Ordinary Council meeting held on Wednesday, 19 April 2023 be confirmed as a true and correct record of that meeting. |
| C.4739 |
17/05/2023 |
10.2 |
Notes from the Council Forum Meeting held on 10 May 2023 |
That Council receive the notes from the Council Forum meeting held on Wednesday, 10 May 2023. |
| C.4740 |
17/05/2023 |
12.1 |
Audit & Risk Management Committee Meeting held on 19 April 2023 |
That Council receive the minutes from the Audit & Risk Management Committee meeting held on 19 April 2023. |
| C.4741 |
17/05/2023 |
12.1 |
Audit & Risk Management Committee Meeting held on 19 April 2023 |
That Council:
1. Accept that the minutes of the Audit & Risk Management Committee meeting held on 23 February 2023 be confirmed as a true and correct record of that meeting.
2. Receive the update as provided in the monthly Compliance Calendar Report.
3. Received the April 2023 Shire of Northam Risk Register update.
4. Confirms the ‘Natural Environment’ risk register as presented with the following amendments.
a) Adjust ‘Shire of Northam activities result in increasing carbon emissions’ by
i. Decreasing residual risk rating from 20 (Extreme) to 6 (Moderate)
ii. Remove treatment ‘Manage Procurement’
iii. Add treatment ‘Develop & implement a climate mitigation and adoption plan’ (June 2023, to review annually)
b) Add risk – ‘Contaminated property being used inappropriately’, inherent risk 9 (Moderate), residual risk 6 (Moderate)
i. Add treatment ‘Ensure contaminated sites register is maintained and up to date’ (June annually)
c) Add risk – ‘Inadequate control of invasive flora species on Shire of Northam controlled land’ inherent risk 12 (High), residual risk 9 (Moderate).
i. Add treatment – ‘Develop annual spraying program for Shire of Northam land’ (August annually)
ii. Add treatment – ‘Engage contractors to undertake spraying in identified areas’ (September annually)
d) Add risk – ‘Inefficient use of water in/on Shire of Northam assets’ inherent risk 8 (Moderate), residual risk 6 (Moderate)
i. Add treatment – ‘Establish internal waterwise group to identify water saving opportunities’ (meet quarterly)
ii. Add treatment – ‘Review water usage to identify high use facilities and identify saving opportunities’ (March annually)
iii. Add treatment – ‘Undertake water balance study to identify opportunities for greater utilisation of treated wastewater on Shire of Northam assets’ (June 2023)
e) Remove risk – ‘Inadequate environmental management’
5. Confirms the Built Environment risk register as presented with the following amendments.
a) Remove risk – ‘Lack of capital project evaluation procedure’
6. Received the update as provided in Attachment 1 in relation to the progress made towards the Regulation 17 Action Plan.
7. Receives the update as provided in Attachment 1 in relation to the progress made towards the Financial Management Systems Review Action Plan.
8. Received the update as provided in Attachment 1 in relation to the progress made towards the ICT Strategic Plan. |
| C.4742 |
17/05/2023 |
13.1.1 |
Lease of a portion of Reserve 19542, 83 Kimberley Road Clackline |
That Council:
1. Lease a portion of Reserve 19542, Lot 83 Kimberley Road, Clackline to the Clackline Progress Association for a period of five (5) years with a five (5) year renewal option, in accordance with section 8.2 of Council Policy A 8.5 Property Management (Leases and Licenses) and subject to:
a) Section 18 approval under the Land Administration Act 1997 being provided by the Minister for Planning, Lands and Heritage. |
| C.4743 |
17/05/2023 |
13.3.1 |
Multiple Dog Application |
That Council approve the multiple dog application to keep four (4) dogs for Jason & Corrin Chard at 12 Chuditch Road, Wundowie pursuant to the following conditions:
a. This approval is not transferable and is specific to the person named in the approval letter.
b. The approval is valid only for the nominated dogs within the application form and should any of the dogs die, be sold, go missing or be given away, it cannot be replaced prior to further Council approval.
c. All dogs approved to be kept on the subject premises, must hold and maintain valid registrations and be microchipped.
d. Any proven complaints from neighbours regarding offences against the Dog Act 1976, may result in the permit being revoked and the maximum number of dogs on the premises being reduced to two within 14 days.
e. At any time, following approval, authorised Council officers can inspect the subject property to check fencing, number of dogs and registration details.
f. Compliance with the requirements of the Dog Act 1976, Regulations, and any Local Law of the Shire of Northam. |
| C.4744 |
17/05/2023 |
13.3.2 |
Proposed Easement - 23 Taylor Street, Northam |
That Council approve the establishment of an easement over Lots 34 and 36 on Plan 539 for vehicle access to 23 Taylor Street, Northam as depicted in the plan attached to this Report (Attachment 2), subject to:
a. The landowner being responsible for all of the costs associated with the establishment of the easement.
b. The landowner being responsible for the maintenance of the easement area.
c. The landowner being advised that vehicle access is restricted to the approved easement area. |
| C.4745 |
17/05/2023 |
13.4.1 |
Fees and Charges 2023/24 Adoption |
That Council adopts the attached schedule of fees and charges 2023/24 as presented in Attachment 1. |
| C.4746 |
17/05/2023 |
13.4.2 |
Request to Lower Reserved Price for Sale of Land - A12354 |
That Council:
1. Amend the reserve price to $35,000; and
2. Authorise the CEO to accept the current offer and sell the land. |
| C.4747 |
17/05/2023 |
13.4.3 |
Accounts & Statements of Accounts - 01 April 2023 to 30 April 2023 |
That Council receive the payments for the period 1st April 2023 to 30th April 2023, as listed:
• Municipal Fund payment cheque numbers 35568 to 35573 Total $44,675.37.
• Municipal Fund EFT46948 to EFT47163 Total $1,027,843.94.
• Direct Debits Total $99,105.03.
• Payroll Total $508,119.76.
TOTAL: $1,679,744.10.
Which have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42). |
| C.4748 |
17/05/2023 |
13.4.4 |
Financial Statements for the period ending 30 April 2023 |
That Council receives the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 30 April 2023 |
| C.4749 |
17/05/2023 |
13.5.1 |
Progress & Community Associations 2023/2024 Budget Allocations |
That Council supports the following projects for funding through the Progress & Community Association 2023/2024 annual budget provision:
1. $1,080 (excluding GST) to the Bakers Hill Progress & Recreation Association for the purpose of the Bakers Hill 2024 Australia Day Breakfast.
2. $3,000 (excluding GST) to the Spencers Brook Progress Association for Community Engagement Events.
3. $5,000 (excluding GST) to the Wundowie Progress Association for the 2024 Australia Day Event.
4. $3,195.17 (excluding GST) to the Wundowie Progress Association for bench seating around the Wundowie Oval & Basketball Courts. |
| C.4750 |
17/05/2023 |
14 |
Motion to move behind closed doors |
That Council, in accordance with section 11.1(i) of the Shire of Northam Standing Orders Local Law 2018 and Section 5.23 (2) (A) and (B) of the Local Government Act 1995, meet behind closed doors to consider agenda items:
- 14.1 - Rates Write-off Request – A16091 as it relates to the personal affairs of a person.
- 14.2 - Chief Executive Officer Review Committee Meeting held on 12 May 2023 as it relates to a matter affecting an employee. |
| C.4751 |
17/05/2023 |
14.1 |
Rates Write-off Request - A16091 |
That Council approves to write off up to $4,716.51 of interest under Schedule
6.12 of the Local Government Act 1995, on the condition that the owner of
the property pay the remaining amount owing in full by 30 June 2023. |
| C.4752 |
17/05/2023 |
14.2 |
Chief Executive Officer Review Committee Meeting held on 12 May 2023 |
That Council receive the minutes from the Chief Executive Officer Review
Committee meeting held on 12 May 2023. |
| C.4753 |
17/05/2023 |
14.2 |
Chief Executive Officer Review Committee Meeting held on 12 May 2023 |
That Council accept that the Minutes from the Chief Executive Officer
Review Committee meeting held on 17 April 2023 have been confirmed as
a true and correct record of that meeting. |
| C.4754 |
17/05/2023 |
14 |
Motion to move out from behind closed doors |
That Council move out from behind closed doors. |