| Motion No. |
Decision Date |
Item No. |
Subject |
Motion |
| C.4798 |
19/07/2023 |
9 |
Applications for Leave of Absence |
That Council grant Cr J E G Williams leave of absence from 28 September 2023 to 09 October 2023 (inclusive). |
| C.4799 |
19/07/2023 |
10.1 |
Confirmation of Minutes from the Ordinary Council Meeting held 21 June 2023 |
That the minutes of the Ordinary Council meeting held on Wednesday, 21 June 2023 be confirmed as a true and correct record of that meeting. |
| C.4800 |
19/07/2023 |
10.2 |
Confirmation of Minutes from the Special Council Meeting held 06 July 2023 |
That the minutes of the Special Council Meeting held on Thursday, 06 July 2023 be confirmed as a true and correct record of that meeting. |
| C.4801 |
19/07/2023 |
10.3 |
Notes from the Council Forum Meeting held 12 July 2023 |
That Council receive the notes from the Council Forum meeting held on Wednesday, 12 July 2023. |
| C.4802 |
19/07/2023 |
10.4 |
Confirmation of Minutes from the Special Council Meeting held 12 July 2023 |
That the minutes of the Special Council Meeting held on Thursday, 06 July 2023 be confirmed as a true and correct record of that meeting. |
| C.4803 |
19/07/2023 |
12.1 |
Community Safety Committee Meeting held 20 June 2023 |
That Council receive the minutes from the Community Safety Committee meeting held on 20 June 2023. |
| C.4804 |
19/07/2023 |
12.1 |
Community Safety Committee Meeting held 20 June 2023 |
That Council:
1. Accept that the minutes of the Shire of Northam Community Safety Committee meeting held Thursday, 14 February 2023 be confirmed as a true and correct record of that meeting.
2. Accept the update of the Community Safety and Crime Prevention Plan provided.
3. Identifies the following areas for a lighting audit in 2023/2024:
a) Avon River Walk in the Northam CBD
b) Northam Library / Old Town Council building rear carpark & footpaths
c) Wundowie Skate Park
d) A formal request be made to the Wheatbelt District Police Office to obtain data from their Analysist to identify other locations to be included in the audit
4. Submit an Expression of Interest to WALGA to receive support from a Road Safety Advisor. |
| C.4805 |
19/07/2023 |
13.1.1 |
Lease of former Bakers Hill Fire Shed to Bakers Hill Out of School Hours Care |
That Council:
1. Vary the approval C.4409 and C.4661 to lease a portion of Lot 217 Great Eastern Highway, Bakers Hill (Reserve 22421) to Bakers Hill Out of School Hours Care Inc. as follows:
a) Amend the term of the lease to ten (10) years with a ten (10) year renewal option.
b) Development approval and building approval being obtained twelve (12) months from the date of this decision.
2. Authorise the Chief Executive Officer to dispose of the former Bakers Hill Fire Shed located at Lot 217 Great Eastern Highway, Bakers Hill (Reserve 22421), subject to:
a) Bakers Hill Out of School Hours Care Inc. obtaining development approval, building approval and providing evidence of funding to complete the project.
3. Approve an unbudgeted expenditure of $5,000 to the Bakers Hill Out of School Hours Care Inc. Subject to:
a) The disposal of the former Bakers Hill Fire Shed; and
b) Evidence of funding being provided to complete the construction in accordance with the approved plans. |
| C.4806 |
19/07/2023 |
13.1.2 |
HR Policy Reviews |
That Council adopt the following policies as amended and authorise the Chief Executive Officer to make the necessary adjustments to the Shire of Northam Policy Manual:
a) G 1.12 Smoking and Vaping
b) G 1.13 Alcohol Consumption
c) G 1.22 Work Health and Safety Policy |
| C.4807 |
19/07/2023 |
13.1.3 |
Renewal of Lease for a portion of 33 Wellington Street, Northam - Avon Valley Arts Society |
That Council authorise a variation to the lease for Avon Valley Arts Society at 33 Wellington Street, Northam as follows:
1. Amend the renewal option from two (2) years to five (5) years;
2. Grant a further renewal option of five (5) years; and
3. List the building insurance and water and sewerage rates as the responsibility of the lessor (Shire of Northam). |
| C.4808 |
19/07/2023 |
13.1.4 |
Extension of Lease for Hangar 20, Northam Airport - Department of Biodiversity & Attractions |
That Council, with respect to the lease for Hangar 20 at the Northam Airfield to the Department of Biodiversity, Conservation and Attractions:
1. Renew the lease for the term expiring on 30 June 2024.
2. Approve and renew in advance a further term of five (5) years commencing on 1 July 2024 and terminating on 30 June 2029 with the same terms and conditions as the existing lease.
3. Approve a further term of five (5) years commencing on 1 July 2029 and terminating on 30 June 2034 with the same terms and conditions as the existing lease.
4. Approve the Shire of Northam being responsible for the expenses associated with preparing the extension of lease. |
| C.4809 |
19/07/2023 |
13.4.1 |
Financial Statements for the period 01 June 2023 to 30 June 2023 |
That Council receives the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 30 June 2023. |
| C.4810 |
19/07/2023 |
13.4.1 |
Financial Statements for the period 01 June 2023 to 30 June 2024 |
That Council adopt the budget amendment as presented. (Refer to Minutes document) |
| C.4811 |
19/07/2023 |
13.4.2 |
Accounts & Statement of Accounts - 01 June 2023 to 30 June 2023 |
That Council receive the payments for the period 01 June 2023 to 30 June 2023, as listed:
• Municipal Fund payment cheque numbers 35583 to 35589 Total $46,829.53.
• Municipal Fund EFT47525 to EFT47813 Total $1,703,632.97.
• Direct Debits Total $88,238.61.
• Payroll Total $484,114.17.
TOTAL: $2,322,878.28.
Which have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42). |
| C.4812 |
19/07/2023 |
14 |
Matters Behind Closed Doors |
That Council, in accordance with section 11.1(i) of the Shire of Northam Standing Orders Local Law 2018 and Section 5.23 (2) (A) of the Local Government Act 1995, meet behind closed doors to consider agenda item 14.1 - Chief Executive Officer Review & Selection Committee Meeting held on 19 July 2023 as the matter relates to an employee/employees. |
| C.4813 |
19/07/2023 |
14.1 |
Chief Executive Officer Review & Selection Committee Meeting held on 19 July 2023. |
That Council receive the minutes from the Chief Executive Officer Review & Selection Committee meeting held on 19 July 2023. |
| C.4814 |
19/07/2023 |
14.1 |
Chief Executive Officer Review & Selection Committee Meeting held on 19 July 2023. |
Decision withheld from public record until contract has been executed. |
| C.4815 |
19/07/2023 |
14.1 |
Chief Executive Officer Review & Selection Committee Meeting held on 19 July 2023. |
Decision withheld from public record until the process has been finalised. |
| C.4816 |
19/07/2023 |
14 |
Matters Behind Closed Doors |
That Council move out from behind closed doors. |
| C.4817 |
19/07/2023 |
15.1 |
Placement of a Decommissioned Armoured Vehicle in Northam |
That Council:
1. Provide a letter of support for a decommissioned armoured vehicle to be positioned in Northam; and
2. Identify the park located at 108 Wellington Street, Northam (rear of Northam Returned Services League building) as a suitable location for the placement of a decommissioned armoured vehicle. |