Ordinary Council Meeting - 16 June 2021

Motion No

Item No

Subject

Motion

C.4224

9

Application For Leave of Absence

That Council grant Cr C P Della leave of absence from 5 July 2021 to 23 July 2021 (inclusive).

C.4225

10.1

Ordinary Council Meeting held on 19 May 2021

That the minutes of the Ordinary Council meeting held on Wednesday, 19 May 2021 be confirmed as a true and correct record of that meeting.

Note: With respect to decision C.4211, the 2021 National Reconciliation Week march and community event was not held on Friday, 28 May 2021 as endorsed by Council. This was rescheduled to Wednesday, 2 June 2021 due to poor weather forecasts on Friday, 28 May 2021.

C.4226

10.2

Notes From the Strategic Council Meeting held on 26 May 2021

That Council receive the notes from the Strategic Council meeting held Wednesday, 26 May 2021.

C.4227

10.3

Notes From the Council Forum Meeting held on 9 June 2021

That Council receive the notes from the Council Forum meeting held Wednesday, 9 June 2021.

C.4228

13.5.1

Support for Community Sporting and Recreation Facilities Fund Application for BMX track upgrade

That Council approves the application made by the Northam BMX Club by:

1. Supporting the Northam BMX club to make the Department of Local Government, Sport and Cultural Industries application for $67,000.
2. Providing two thirds ($133,000) of the total project costs.
3. If the application is successful, authorise for the works to commence.

C.4229

12.1

Community Grant Assessment Committee Meeting held on 1 June 2021

That Council receive the minutes from the Community Grant Assessment Committee meeting held on 1 June 2021.

C.4230

12.1

Community Grant Assessment Committee Meeting held on 1 June 2021

That Council approve the Community Grants Assessment Committee continue for the purpose of assessing 2021/2022 Community Development Grants.

C.4231

12.2

Audit & Risk Management Committee Meeting held on 2 June 2021

That Council receive the minutes from the Audit and Risk Management Committee meeting held on 2 June 2021.

C.4232

12.2

Audit & Risk Management Committee Meeting held on 2 June 2021

That Council:

1. Endorse the Fraud and Misconduct Plan as presented.
2. Receive the update as provided in the monthly Compliance Calendar Report.
3. Receives the May 2021 Shire of Northam Risk Register update.
4. Endorse the ICT Strategy 2021-2026 as presented, subject to the following amendment:
   1. Under ‘Business Systems and Applications’ on page 13 of the ICT Strategy, replace the words ‘Review Core Business System Synergy Soft’ with ‘Replace Core Business System Synergy Soft’.
5. Request the Chief Executive Officer to report to the Committee on the progress towards the recommended actions from the ICT Strategic Plan 2021-2026;
6. Receives the update as provided in Attachment 1 in relation to the progress made towards the IT Audit Review;
7. Not require the ICT Audit Service Action Plan to be provided in the future.
8. Receives the update as provided in Attachment 1 in relation to the progress made towards the Parks and Gardens Service Review Recommended Actions.

C.4233

13.1.1

Delegated Authority Register 2021/22

That Council:

1. Endorses the revised 2021/22 Delegated Authority Register (attached).
2. Note the decisions made under delegated authority for the 2020/21 year, as published on the Shire of Northam website each month.

C.4234

13.1.2

Corporate Business Plan 2021/22

That Council:

1. Endorse the 2021/22 Corporate Business Plan as presented, with the following adjustments.
   
   1. Any final publishing adjustments approved by the Chief Executive Officer.
   2. Following adoption of the 2021/22 Annual Budget & completion of the 2020/21 annual financial report, incorporation of the various performance indicators and financial summaries.
   3. Add an action to develop climate change adaption position and strategy.
   4. Actions identified as develop and implement be separated into two actions, one to develop and another to implement.
2. Requires the Chief Executive Officer to detail the alterations to the Corporate Plan in the 2020/21 Annual Financial Report, in accordance with 19CA of the Local Government (Administration) Regulations.

C.4235

13.1.3

Policy G 1.20 Organisational Structure Policy & F 4.11 Budget Variation Reporting Policy

That Council:

1. Adopt Finance Policy F 4.11, Budget Variation Reporting, as presented.

C.4236

13.1.3

Policy G 1.20 Organisational Structure Policy & F 4.11 Budget Variation Reporting Policy

That Council:

1. Adopt Governance Policy G 1.20, Organisational Structure, as presented.

C.4237

13.2.1

Northam RV Day Site, Bernard Park Northam – Stage 2 Works

That Council:

1. Endorse the sum of $56,131 for the Stage 2 Bernard Park RV Project inclusive of the following scope:
   1. the construction of a hardstand area behind the kerb line; and
   2. the planting of trees.
2. Endorse the required funding be sourced from the current surplus within Job # 6425 POS Improvements.

C.4238

13.3.1

Request to Initiate Proposed Scheme Amendment No. 16 to Shire of Northam Local Planning Scheme No. 6 – Extension to Avon Industrial Park.

That Council:

1. Resolves, in pursuance of Section 75 of the Planning and Development Act 2005, to initiate an amendment to the Shire of Northam Local Planning Scheme No.6 in accordance with the Consent Letter attached to this report.
2. Number the proposed local planning scheme amendment ‘Amendment No. 16’ to Shire of Northam Local Planning Scheme No. 6;
3. Resolves, pursuant to the Regulation 35(2) of the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations), that proposed Scheme Amendment No. 16 is a standard amendment pursuant to Regulation 34 of the Regulations as it is:
   1. generally consistent with the objectives of the Local Planning Strategy;
   2. is anticipated to have minimal impact on surrounding land; and
   3. is anticipated to have no significant environmental, social, economic or governance impacts on land in the scheme area.
4. Pursuant to Section 81 of the Planning and Development Act 2005, refers proposed Amendment No. 16 to the Environmental Protection Authority prior to advertising in accordance with Regulation 47(2) (a) up to and 
   including (e) of the Regulations;
5. Pursuant to Regulation 47(1) of the Regulations, provides Notice of Amendment No. 16 to the Western Australian Planning Commission;
6. Advertise Amendment No. 16 in accordance with Regulation 47(3) and Regulation 76A of the Regulations; and
7. Compile any resulting comments or modifications to be further considered by Council.

C.4239

13.3.2

Northam Race Club – Recycled Water Supply Agreement

That Council:

1. Approve the Recycled Water Supply Agreement with the Northam Race Club as provided in Attachment 1 and authorise the Chief Executive Officer and Shire President to affix the Common Seal to the agreement.
2. Include a Recycled Water Charge at $0.506 per kilolitre in the 2021/22 Fees and Charges.

C.4240

13.4.1

Accounts & Statements of Accounts – May 2021

That Council receive the payments for the period 1 May 2021 to 31 May 2021, as listed:

• Municipal Fund payment cheque numbers 35393 to 35404 Total $70,187.44.
• Municipal Fund EFT39864 to EFT40136 Total $1,158,973.58.
• Direct Debits Total $80,014.01.
• Payroll Total $476,557.76
  TOTAL: $1,785,732.79

Which have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42).

C.4241

13.4.2

Financial Statement for the period ending 31 May 2021

That Council receives the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 31 May 2021.

C.4242

13.4.3

Public Interest Disclosure (PID) Policy Review

That Council adopts the Public Interest Disclosure Policy as reviewed with the next review being due February 2023.

C.4243

13.4.4

Lease of 87 Duke Street, Northam to Northam Community Men’s Shed

That Council, in accordance with Policy A8.5 Management of Council Property Leases (Section 2), lease a portion of Reserve 4951, 87 Duke Street Northam, consisting of a part of the former Fire Station Quarters and rear yard with the driveway as common area, to the Northam Community Men's Shed Inc for a period of 5 years with a 5-year renewal option, subject to the approval of the Minister for Lands.

C.4244

14

Matters Behind Closed Doors

That Council, in accordance with section 11.1(i) of the Shire of Northam Standing Orders Local Law 2018 and Section 5.23 (2) (a) of the Local Government Act 1995, meet behind closed doors to consider agenda item 14.1 – Chief Executive Officer Review Committee Meeting held on 27 May 2021 as it relates to a matter affecting an employee.

C.4245

14.1

Chief Executive Officer Review Committee Meeting held on 27 May 2021

That Council receive the minutes from the Chief Executive Officer Review Committee meeting held on 27 May 2021.

C.4246

14.1

Chief Executive Officer Review Committee Meeting held on 27 May 2021

That Council engage Price Consulting Group Pty Ltd to undertake a 360 degree performance review for the Chief Executive Officer (only) for 2020/21, as per their provided quotation/proposal for CEO Performance and Remuneration Review Option 1 (as per page 7 of their submission), subject to confirmation that as per their proposal they were engaged to conduct the 2019/20 Chief Executive Officer Review and that Council were satisfied with the methodology and result obtained.

c.4247

14

Matters Behind Closed Doors

That Council move out from behind closed doors.