| Motion No. |
Item No |
Subject |
Motion |
| C.4987 |
9 |
Application for Leave of Absence |
That Council GRANTS Cr D A Hughes leave of absence from 22 April to 2 May 2024 (inclusive). |
| C.4988 |
10.1 |
Confirmation of Minutes from the Ordinary Council Meeting held on 20 March 2024 |
That the minutes of the Ordinary Council meeting held on Wednesday, 20 March 2024 be confirmed as a true and correct record of that meeting. |
| C.4989 |
10.2 |
Notes from the Council Forum Meeting held on 10 April 2024 |
That Council receive the notes from the Council Forum meeting held on Wednesday, 10 April 2024. |
| C.4990 |
13.5.2 |
Recognition of High Achievers Policy |
That Council:
1. ADOPTS C 3.5 Recognition of High Achievers Policy;
2. AUTHORISES the Chief Executive Officer to make the necessary adjustments to the Shire of Northam Policy Manual; and
3. NOTES the costs associated with the implementation of the Recognition of High Achievers Policy will be considered as part of the 2024/25 budget deliberations. |
| C.4991 |
12.1 |
Bush Fire Advisory Committee Meeting held on 26 March 2024 |
That Council receive the minutes from the Bush Fire Advisory Committee meeting held on 26 March 2024. |
| C.4992 |
12.1 |
Bush Fire Advisory Committee Meeting held on 26 March 2024 |
That Council:
1. NOTE the Community Emergency Services Manager Report.
2. NOTE the Shire of Northam Fire Danger Rating signs will continue to display the rating of the Avon Fire Weather District.
3. APPOINT the following individuals as Bush Fire Control Officers for the Shire of Northam for the 2024/25 and 2025/26 Bush Fire Seasons:
a. Simon Peters
b. Tristan Davey
c. Kristafer Brown
d. Blair Wilding
e. Justin Fox
f. Matthew Letch
g. Christopher Marris
h. Paul Reynolds
i. Phillip Lloyd
j. Nic Dewar
k. Robert Herzer
l. Aaron Smith
m. Gregory Montgomery
n. Paul Antonio
o. Matthew MacQueen |
| C.4993 |
13.1.1 |
Governance/Office of the CEO Policy Review |
That Council:
1. ADOPT the following Governance/Office of the CEO policies as amended:
a. G 1.1 Council Members – Training and Continuing Professional Development.
b. G 1.22 Work Health and Safety.
2. ADOPT the following new Policies:
a. G 1.28 Live Streaming and Recording of Council Meetings.
3. AUTHORISE the Chief Executive Officer to make the necessary adjustments to the Shire of Northam Policy Manual. |
| C.4994 |
13.1.2 |
Disposal of 116 (Lot 255) Peel Terrace, Northam |
That Council AUTHORISES the Chief Executive Officer to issue a public tender for the disposal of 116 (Lot 255) Peel Terrace, Northam (the old Shire Depot). |
| C.4995 |
13.1.3 |
Request for Fee Waiver - Wheatbelt Futures Forum |
That Council APPROVES a fee waiver of $727.00 (excl. GST) to the Northam Chamber of Commerce for the costs associated with hiring the Northam Town Hall and Lesser Hall on 30 April and 1 May 2024 for the Wheatbelt Futures Forum. |
| C.4996 |
13.2.1 |
Commemorative Memorials & Plaques in Reserves Policy |
That Council:
1. ADOPTS the Commemorative Memorials and Plaques in Reserves Policy included as Attachment 13.2.1.2; and
2. AUTHORISES the Chief Executive Officer to make the necessary adjustments to the Shire of Northam Policy Manual. |
| C.4997 |
13.3.1 |
Review of Health & Building Policies |
That Council:
1. AMEND recommendation 1(a) to include the below additional amendments to the Policy:
a. Under the section on Consideration of Application on Page 4 of Attachment 13.3.1.3 , the second sentence be amended to read "However if you believe there are extenuating or compelling circumstances that the Shire should be made aware of, the Chief Executive Officer will consider an application and make a determination."
b. Under the section Definitions on Page 3 of Attachment 13.3.1.3, reference to Food on the Move being removed from the Policy. |
| C.4998 |
13.3.2 |
Review of Health & Building Policies |
That Council:
1. ADOPTS the following polices as amended:
a. H 6.9 Trading on Thoroughfares and Public Places with additional amendments to the Policy;
i. Under the section on Consideration of Application on Page 4 of Attachment 13.3.1.3, the second sentence be amended to read "However if you believe there are extenuating or compelling circumstances that the Shire should be made aware of, the Chief Executive Officer will consider an application and make a determination."
ii. Under the section Definitions on Page 3 of Attachment 13.3.1.3, reference to Food on the Move being removed from the Policy.
b. B 7.10 Amalgamation of Lots for Building Sites;
2. REVOKES the following Policies:
a. H 6.3 Genetically Modified Crops
b. B 7.5 Water Tanks Installation;
3. ADOPTS the new Policy H 6.10 Designated Aerobic Treatment Unit Area; and
4. AUTHORISES the Chief Executive Officer to make the necessary adjustments to the Shire of Northam Policy Manual. |
| C.4999 |
13.4.1 |
Accounts & Statement of Accounts - March 2024 |
That Council RECEIVES the payments for the period 1 March to 31 March 2024 as listed:
- Municipal Fund payment cheque numbers 35629 to 25633 Total $88,957,52.
- Municipal Fund EFT50181 to EFT50441 Total $1,498,485.18.
- Direct Debits Total $106,590.97.
- Payroll Total $527,928.18
TOTAL: $2,221,961.85
that have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42). |
| C.5000 |
13.4.2 |
Financial Report for the Period Ending 31 March 2024 |
That Council RECEIVES the Statement of Financial Activity prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 31 March 2024. |
| C.5001 |
13.5.1 |
Avon Tourism Alliance MOU |
That Council:
1. APPROVES the Avon Valley Alliance Memorandum of Understanding 2024 - 2027, as attached.
2. CONSIDERS as part of the 2024/25 budget an allocation of $2,500 as the Shire of Northam’s annual contribution to the Avon Valley Alliance. |
| C.5002 |
14 |
Matters behind closed doors |
That Council, in accordance with section 11.1(i) of the Shire of Northam Standing Orders Local Law 2018 and Section 5.23 (2) (D) & (A) of the Local Government Act 1995, meet behind closed doors to consider agenda items:
- 14.1 - A72 – Unauthorised Group Dwelling, as the item relates to legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting; and
- 14.2 - Chief Executive Officer Review & Selection Committee Meeting held 16 April 2024, as the item relates to a matter affecting an employee or employees. |
| C.5003 |
14.1 |
A72 - Unauthorised Grouped Dwelling |
That Council:
1. AUTHORISES the Chief Executive Officer to:
a. Correspond with the landowner advising that if the unauthorised structure is not removed within 60 days that the Shire will enter the property and remove the structure.
b. Take appropriate action to remove the structure should the structure not be removed.
2. CONSIDER an allocation of $25,000 in the 2024/25 budget to take appropriate action to remove the structure. |
| C.5004 |
14.2 |
Chief Executive Officer Review & Selection Committee Meeting held 16 April 2024 |
That Council receive the minutes from the Chief Executive Officer Review & Selection Committee meeting held on 16 April 2024. |
| C.5005 |
14.2 |
Chief Executive Officer Review & Selection Committee Meeting held 16 April 2024 |
That Council:
1. ACCEPTS the Chief Executive Officer Review & Selection Committee’s assessment that the Chief Executive Officer has successfully completed the probationary period in accordance with s.2.2.4 of the CEO Employment Contract.
2. REQUESTS the Shire President to advise the Chief Executive Officer, in writing, of the outcome of the probationary period. |
| C.5006 |
14 |
Matters behind closed doors |
That Council move out from behind closed doors. |