| Item No |
Subject |
Motion |
| 9 |
APPLICATION FOR LEAVE OF ABSENCE |
That Council grant Cr R W Tinetti leave of absence from 12 June 2021 to 30 June 2021 (inclusive). |
| 10.1 |
ORDINARY COUNCIL MEETING HELD 21 APRIL 2021 |
That the minutes of the Ordinary Council meeting held on Wednesday, 21 April 2021 be confirmed as a true and correct record of that meeting. |
| 10.2 |
NOTES FROM THE COUNCIL FORUM MEETING HELD 12 MAY 2021 |
That Council receive the notes from the Council Forum meeting held Wednesday, 12 May 2021. |
| 12.1 |
COMMUNITY GRANT ASSESSMENT COMMITTEE MEETING HELD ON 14 APRIL 2021 |
That Council receive the minutes from the Community Grant Assessment Committee meeting held on 14 April 2021. |
| 12.1 |
COMMUNITY GRANT ASSESSMENT COMMITTEE MEETING HELD ON 14 APRIL 2021 |
That Council close applications for the 2020/2021 Community Grants Scheme on 14 May 2021. |
| 12.2 |
COMMUNITY SAFETY COMMITTEE MEETING HELD ON 20 APRIL 2021 |
That Council receive the minutes from the Community Safety Committee meeting held on 20 April 2021. |
| 12.2 |
COMMUNITY SAFETY COMMITTEE MEETING HELD ON 20 APRIL 2021 |
That Council:
- Accepts the update of the Community Safety and Crime Prevention Plan provided.
- Investigate & if possible, facilitate the connection of the Wundowie CCTV network to the Northam Police Station.
- Accept the process to review the Community Safety and Crime Prevention Plan 2017 – 2021 and the reports.
|
| 12.3 |
NYOONGAR CULTURAL ADVISORY GROUP MEETING HELD ON 4 MAY 2021 |
That Council receive the minutes from the Nyoongar Cultural Advisory Group meeting held on 4 May 2021. |
| 12.3 |
NYOONGAR CULTURAL ADVISORY GROUP MEETING HELD ON 4 MAY 2021 |
That Council:
- Receives the Bilya Koort Boodja update as presented.
- Accepts the update of the Shire of Northam Reflect RAP 2020-2021.
- Accepts the plans for a 2021 National Reconciliation Week march and community event to be held on Friday 28 May 2021.
|
| 13.2.1 |
Building Maintenance Budget 2021/22 |
That Council endorse the draft building maintenance for 2021/22 for inclusion in the draft Shire of Northam 2021/22 Budget as detailed below:
- Admin Building: Replace water damaged battens and replace roof screws, then paint - $2,200.00
- Avon vintage vehicle: Roof repairs - $14,000.00
- Avon vintage vehicle: Repair and paint ceilings after historic water damage - $4,800.00
- Avon vintage vehicle: Vinyl to bathroom - $1,070.00
- Avon vintage vehicle: External painting - $3,500.00
- Bert Hawke: Install CCTV for security and safety - $13,000.00
- Bert Hawke: Repair missing mortar - $2,500.00
- Bert Hawke: Upgrade switchboard - $5,726.25
- Clackline Hall: Upgrade power supply - $2,850.00
- Morby Cottage: Oiling of decking - $1,000.00
- Northam Library: Change out lift door closers to pneumatic style - $6,900.00
- Northam Old Post Office: Refix veranda timber flooring and oil timber - $1,800.00
- Northam Old Girls School: Drainage to rear yard - $3,500.00
- Northam Town & Lesser Hall: Paint ceiling in Kitchen - $1,000.00
- Rec Centre: Fix water damaged ceiling and repaint - $1,500.00
- Southern Brook Hall: Brick pointing & Mortar repairs - $7,000.00
- Suspension Bridge: Replace decking with composite decking - $52,000.00
- Vis Centre Decking: Oiling and repairs - $1,500.00
- Riversedge Café: Replace café blinds with zip track system - $20,000.00
- Wundowie Old Fire Station: Re roof building to include overhang - $10,500.00
- Bernard Park Toilets: Floor covering Upgrade - $30,000.00
- Apex Park Toilets: Flooring covering and wall Upgrade - $24,000.00
- Avon Vintage Vehicle: Canopy over side door and install RPZ's - $2,500.00
- Girl Guides Hall: Upgrade air conditioning - $7,700.00
- Grass Valley Hall: Upgrade kitchen to stainless steel benches - $20,000.00
- Old Admin Building DSR & Create 298: Replace lights to foyer to be LED - $4,500.00
- Town Hall: Replace external door and repair paint 9 others - $7,500.00
- Northam Old Railway Station: Extra platform lights - $2,500.00
- Northam Swimming Pool: Turnstile - $7,755.00
- Rec Centre: Replace internal taps to timer taps x 26 - $9,100.00
- Southern Brook Hall: Flooring repairs - $7,500.00
Provisional Allocations throughout the budget for, Carpentry, Electrical, Plumbing and General Maintenance: $215,020.00
Combined Totals: $494,421.25 |
| 13.2.2 |
RFT 04 of 2021 – Beavis Place Public Open Space Development |
That Council:
- Award RFT 04 of 2021 for Beavis Place Public Open Space Development to the preferred supplier, being Oasis Corporation Pty Ltd.
- Authorise the CEO to execute the contract with Oasis Corporation Pty Ltd for the sum of $576,951.21 plus GST which includes a Separable Portion of $81,070.48 + GST for connectivity laneway as identified in the CBD Connectivity Strategy. Additional funding incorporated in the upcoming budget for 2021/22 using surplus from current projects.
- Authorise the CEO to approve any variations up to a maximum of 10% of the contract sum.
|
| 13.4.1 |
Accounts & Statements of Accounts – April 2021 |
That Council receive the payments for the period 1 April 2021 to 30 April 2021, as listed:
- Municipal Fund payment cheque numbers 35382 to 35392 Total $33,082.48.
- Municipal Fund EFT39579 to EFT39863 Total $1,192,771.56.
- Direct Debits Total $78,679.70.
- Payroll Total $478,038.95
TOTAL: $1,782,572.69
Which have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42). |
| 13.4.2 |
Financial Statement for the period ending 30 April 2021 |
That Council receives the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 30 April 2021. |
| 13.4.2 |
Financial Statement for the period ending 30 April 2021 |
That Council:
- Adopts the budget amendments as follows:
- Account 05067034 - Reduces Bakers Hill Fire Shed capital expenditure $61,879.
- Account 05063073 - Reduces Bakers Hill Fire Shed ESL capital grant $61,879.
- Account 11349404 - Increases Southern Brook Nature Playground capital contribution $15,641.
- Account 11349615 - Increases Southern Brook Nature Playground capital expense $15,641.
- Account 05067034 - Increases Bush Fire Brigades, water tanks, capital expenditure for $84,714.
- Account 05063073 - Increases Bush Fire Brigades capital grant $84,714.
- Approve a vehicle to be purchased to replace the written off Development Services Pool Car for $25,949 (Account 12399004).
|
| 13.4.3 |
Fees and Charges 2021/22 Adoption |
That Council adopts the attached schedule of fees and charges 2021/22 as presented in Attachment 1. |
| 13.5.1 |
Review of the Community Support Policy |
That Council adopt the revised Policy C 3.1 Community Grants Scheme as presented. |
| 14 |
MATTERS BEHIND CLOSED DOORS |
That Council, in accordance with section 11.1(i) of the Shire of Northam Standing Orders Local Law 2018 and Section 5.23 (2) (c) and (e) of the Local Government Act 1995, meet behind closed doors to consider agenda items
- 14.1 – Sale of 276 Duke Street, Northam as it relates to information about a business, professional, commercial or financial affairs of a person;
- 14.2 - Lease for 298 Fitzgerald Street, Northam as it relates to a contract entered into, or which may be entered into, by the local government;
- 14.3 - Request to Increase Recycling Processing Fees as it relates to a contract entered into, or which may be entered into, by the local government.
|
| 14.1 |
SALE OF 276 DUKE STREET, NORTHAM |
That Council:
- Authorise the Chief Executive Officer to recommence the sale process for 276 Duke Street, Northam in accordance with the Local Government Act 1995 as recent attempts to locate the owners has not been successful.
- Authorise the Chief Executive Officer to dispose of 276 Duke Street, Northam, in accordance with the Local Government Act 1995, by public auction with the reserve price being consistent with the most recent valuation.
- Authorise the Chief Executive Officer to write off the residual outstanding rate debt.
|
| 14.2 |
LEASE FOR 298 FITZGERALD STREET, NORTHAM |
That Council advise the Department of Local Government, Sport and Cultural Industries that it rejects its request to adjust the annual rent payable on 298 Fitzgerald Street, Northam as it is of the view that the current rental paid is below market value. |
| 14.3 |
REQUEST TO INCREASE RECYCLING PROCESSING FEES |
That Council:
- Acknowledges –
- the increasing cost of recycling processing being encountered by Avon Waste Pty Ltd;
- the impact of changes in legislation which have contributed to the increase in recycling processing costs;
- that clause 4 ‘Price Adjustment Event’ contained within the ‘Waste and Recycling and Bulk Rubbish Service Contract’ between the Shire of Northam and Avon Waste is applicable in the current circumstances; and
- there will be an increase in cost to the Shire of Northam for recycling processing and this will in turn result in an increased annual fee charged to the ratepayers and other service users within the Shire of Northam.
- Authorises the Chief Executive Officer to negotiate final details of the contract fee adjustment in accordance with the Waste and Recycling and Bulk Rubbish Service Contract between the Shire of Northam and Avon Waste.
- Requests the Chief Executive Officer to incorporate the agreed price increase into the 2020/21 Annual Budget, ensuring the additional cost to Council is offset by an increase in the Recycling Levy charged to ratepayers and other service users.
|
| 14 |
MATTERS BEHIND CLOSED DOORS |
That Council move out from behind closed doors. |