Ordinary Council Meeting - 20 July 2022

• Cr Paul Curtis being recorded as an apology from 5:40pm.

1. Note the Community Emergency Services Manager Report as provided.
2. Note the Chief Bush Fire Control Officer Report as provided.
3. Appoints the following as Fire Control Officers for the 2022/23 Season in accordance with the criteria in section 5 of the Shire of Northam Bushfire Manual:
   • Clackline/Muresk VBFB
     • Blair Wilding
     • Matthew Letch
     • Justin Fox (subject to meeting the minimum training requirements before the start of the 2022/23 season)
     • Richard Welch
   • Grass Valley VBFB
     • Phil Lloyd
     • Paul Reynolds
     • Mark Littlefair
     • Chris Marris
   • Irishtown VBFB
     • Robert Herzer
   • Bakers Hill VBFB
     • Simon Peters
     • Kris Brown
     • Tristan Davey
   • Wundowie VBFB
     • Matthew McQueen
     • Jason Cacic
   • Inkpen VBFB
     • TBC
   • Southern Brook VBFB
     • Paul Antonio
   • Jennapullin VBFB
     • Aaron Smith (subject to meeting the minimum training requirements before the start of the 2022/23 season)
   • Northam VFRS
     • TBC
   • Wundowie VFRS
     • TBC
4. Subject to the 2022/23 LGGS being unsuccessful, secure appropriate land within the immediate Wundowie Townsite before the end of the 2022/2023 financial year and a fit for purpose facility based off the DFES facility modelling be built and the brigade moved in prior to 1st of November 2023.
5. Seek written clarification from DFES in relation to the reason for radios not being provided to FCO’s and request DFES to provide an action plan on how they plan to address the current communication issues.

1. Formally appoint Mr Chris Marris to the position of Chief Bush Fire Control Officer for the 2022/23 fire season.
2. Formally appoint the following Bush Fire Control Officers to the positions of Deputy Chief Bush Fire Control Officer and Senior Fire Control Officer for the 2022/23 fires season:
   1. Deputy Chief Bush Fire Control Officer 1 – Mr Simon Peters
   2. Deputy Chief Bush Fire Control Officer 2 – Mr Kris Brown
   3. Senior Bush Fire Control Officer – Mr Blair Wilding
3. Appoint Mr Nic Dewar from Inkpen Bush Fire Brigade as a Fire Control Officer for the 2022/23 Season in accordance with the criteria in section 5 of the Shire of Northam Bushfire Manual.
4. Note the discussion from the committee when endorsing an advocacy position on behalf of the Shire of Northam for submission to the WA Local Government Association (WALGA).
5. Request DFES and the Shire of Northam to provide a detailed explanation as to why WAERN radios have not been issued to Northam Shire BFCOs as clearly stated in the Northam Bush Fire Manual (2018) and what acceptable alternatives exist other than using the mobile phone networks.
6. Conduct an audit of all WAERN radios held by BFCOs, previous BFCOs, and in Shire vehicles and machinery. We request that the findings of this audit be present to all Brigades at the next BFAC meeting.
7. Authorise for all BFCOs to have WAERN radios issued and fitted before the 1st October 2022 prior to the 2022/2023 fire season.

1. That a Working Group comprising representatives of WALGA, DFES and the Volunteer Bush Fire Association be established to develop a preferred model for the future management of Bush Fire Brigades.

1. Direct the Chief Executive Officer to establish a Nyoongar Cultural Advisory Group.
2. Advisory Group membership to include a representative of the following families:
   1. Ryder
   2. Garlett
   3. Stack
   4. Slater
   5. McGuire
   6. Kickett
   7. Moody
   8. Davis
   9. Any other family groups as agreed by majority of the above-mentioned families
3. Matters to be discussed at the Group meetings to include
   1. Bilya Koort Boodja operations
   2. b. Matters raised by the Shire of Northam pertaining to aboriginal culture
   3. Matters raised by working group
4. Direct the Chief Executive Officer to provide a report to Full Council outlining discussions held at the working group meetings and making any recommendations to Council as deemed appropriate.

1. Award Request for Tender 1 of 2022 - Northam RV Construction for $341,237.00(ex GST) to Avon Valley Plant & Equipment Pty Ltd.
2. Authorise the Chief Executive Officer to make minor variations (maximum increase of 5%) to the awarded price prior to entering a contract with Avon Valley Plant & Equipment Pty Ltd.

1. This approval is for a Holiday Home. Development shall be in accordance with the land use as defined within Shire of Northam Local Planning Scheme No 6, the approved plan(s), any other supporting information and conditions of approval.  It does not relate to any other development on the lot.
2. The approval period for the Holiday Home will expire 12 months from the date of determination.
3. This approval is issued to Jane Leeming and cannot be transferred to another person or location.
4. The maximum number of guests accommodated at any one time shall be 6. No additional guests or visitors are permitted on site without prior approval from the local government.
5. Prior to the commencement of operations, the management plan is to be updated and submitted to the Shire of Northam addressing:
   1. Check-in and check-out are generally limited to between the hours of 7 am and 8 pm.  Where travel arrangements require a guest to check-in or check-out outside of these times, the owners are to provide clear instructions, in writing, to the guest advising of the need to minimise noise and disturbance to neighbours.
   2. A template for a guest register, including full name, usual place of residence, contact details including phone number and email address and check-in and check-out dates, is to be provided.
   3. Details of complaints management, including how the complaint will be made and received, the responsibilities for handling the complaint and what actions have been taken to address the complaints, is to be provided.
   4. A template for a complaint register, including name and address of the complainant, date and time of complaint, description of complaint and actions taken to address complaint, is to be provided.
   5. The complaint register is to be maintained and made available to the Shire of Northam upon request.
6. The management plan is to be approved by the Shire of Northam prior to the commencement of operations and thereafter implemented to the Shire of Northam’s satisfaction.
7. A copy of the Code of Conduct and approved management plan for the Holiday Home shall be provided to residents of adjoining and abutting properties prior to the commencement of operations.
8. The Code of Conduct shall be provided to guests of the Holiday Home at the time of check-in and displayed in a prominent location within the entrance area of the dwelling.
9. A detailed car parking plan showing a minimum of 3 on-site car parking bays and suitable vehicle access shall be submitted to the local government for approval prior to commencement of operations. 
10. The approved car parking and vehicle access shall be constructed to the specification and satisfaction of the local government prior to commencement of operations.
11. No direct vehicular access from Hampton Street to the Holiday Home shall be permitted.

1. Amend condition 2 of development approval (ref: P21083) dated 21 July 2021 to read:
   • “This development approval is time limited for a period of 36 months from the date of commencement of the approved use.”
2. Advise the Applicant that all other conditions of the development approval remain unchanged.

That Council resolve to approve the application for development approval (ref: P21129) to use Lot 50 (No. 175) Yilgarn Avenue, Malabaine, known as the Northam Racecourse, for Private – Recreation (Club Motor Sport Events), subject to the following conditions:

1. The development hereby approved must substantially commence within two (2) years from the date of determination.
2. The development hereby permitted shall be carried out in accordance with the stamped approved plans.
3. The permitted use may only be conducted 1 day per month up to 6 times per year from 10am to 4pm, unless otherwise approved by the local government.
4. A maximum of 1 vehicle is permitted on the track at any one time.
5. Noise monitoring of all vehicles shall be undertaken during each event to ensure noise emissions do not affect any nearby sensitive receivers. If any complaints are received, further noise assessment may be requested.
6. Dust shall be managed to the site to the satisfaction of, and as directed by the local government, including ensuring that there is a water cart available when strong winds are expected or during periods of high dust generation.

• Municipal Fund payment cheque numbers 35499 to 35508 Total $61,146.72.
• Municipal Fund EFT43819 to EFT44133 Total $1,753,215.24.
• Direct Debits Total $87,151.33.
• Payroll Total $457,291.29.

• 14.1 Airport Fees as the item relates to a contract entered into or which may be entered into.
• 14.2 Lease Agreement for a Portion of 44 Peel Terrace, Northam as the item relates to a contract entered into or which may be entered into.
• 14.3 Chief Executive Officer Review Committee Meeting held on 8 June 2022 as the item related to a matter affecting an employee.

1. Approve making a standard rate of $5.50 per square metre for recreational hangar sites and $6.00 per square metre for commercial sites.
2. Increase the rental incrementally over the next two years to achieve the Market Rental.
3. Charge hangar 24/25 an extra $1000 to cover the cost of four reserved parking bays per annum
4. Advise all hangar owners of the impending increases.

1. Renew the lease for 270 square metres of leasable area at 44 Peel Terrace Northam a further 12 months at $10,000.00.
2. In accordance with section 3.58 (3), authorise the CEO to give local public notice of the proposed disposal of a the old Creche Room to Ms Rebeca Davey for the purposes of providing child care services once at a consideration of $10,000 per annum.
3. Subject to there being no significant objections to the proposed disposal and based on the valuation received by Council in November 2020, authorise a lease agreement with Ms Rebecca Davey for a portion of 44 Peel Terrace, Northam known as the Recreation Centre Creche for a period of 12 months with an option to renew for a further 12 months.

1. Request the Chief Executive Officer to provide a detailed report for the financial year ending June 30th 2022, on staff turnover details and analysis of turnover trends.
2. Authorise that the timing of the Chief Executive Officer’s KPIs for 2022/23 be determined by the final adoption of the Shire’s 2022/23 budget.