| Motion No |
Item No |
Subject |
Motion |
| C.4180 |
10.1 |
ORDINARY COUNCIL MEETING HELD 17 MARCH 2021 |
That the minutes of the Ordinary Council meeting held on Wednesday, 17 March 2021 be confirmed as a true and correct record of that meeting. |
| C.4181 |
10.2 |
NOTES FROM THE COUNCIL FORUM MEETING HELD 14 APRIL 2021 |
That Council receive the notes from the Council Forum meeting held Wednesday, 14 April 2021. |
| C.4182 |
13.3.2 |
Proposed Single Dwelling – 33 Fairway Bend, Northam |
That Council resolve to APPROVE the application for development approval (ref: P21023) and accompanying plans for the construction of a single dwelling at Lot 230 (No. 33) Fairway Bend, Northam, in accordance with clause 68(2)(b) of Schedule 2 (Deemed Provisions) of the Planning and Development (Local Planning Schemes) Regulations 2015, and the provisions of the Shire of Northam Local Planning Scheme No. 6, subject to the following conditions:
- The development hereby approved shall substantially commence within two (2) years from the date of determination.
- The development hereby approved shall be constructed in accordance with the stamped approved plans. In the event of an inconsistency between the approved plans and the conditions of this approval, the requirement of the conditions prevail.
- The proposed retaining walls shall be constructed wholly within the lot boundaries and designed, engineered and landscaped to the satisfaction of the local government.
- Stormwater shall be managed on-site to the satisfaction of the local government.
- At all times during construction of the development all works and construction activities must be undertaken so as to avoid noise, vibration and dust nuisance to occupiers of land in the vicinity to the satisfaction of the local government.
- Prior to occupation, the dwelling permitted shall be connected to an approved reticulated water supply.
- Prior to occupation, the dwelling permitted shall be connected to an approved reticulated sewerage system.
- Prior to occupation of the dwelling, vehicle crossover(s) shall be constructed to the specification and satisfaction of the local government.
- Prior to occupation of the dwelling, the approved stormwater management measures shall be implemented to the satisfaction of the local government.
|
| C.4183 |
13.4.4 |
Differential Rate – Chamber of Commerce |
That Council:
- Maintain the current differential rate structure for the purpose of marketing and promotion of businesses and continue to levy a differential rate of $127,000 applied across the current differentially rated properties, annually, for the Northam Chamber of Commerce for the 2021/22 to 2023/24 financial years.
- Require the Northam Chamber of Commerce to contact all differential rate payers annually to advise them of their membership to the Northam Chamber of Commerce as part of their differential rates.
- Request the Chief Executive Officer to develop KPI’s to be agreed by the Northam Chamber of Commerce and Council.
- Require the Northam Chamber of Commerce to report on the Key Performance Indicators annually.
|
| C.4184 |
12.1 |
BUSH FIRE ADVISORY COMMITTEE MEETING HELD ON 16 MARCH 2021 |
That Council receive the minutes from the Bush Fire Advisory Committee meeting held on 16 March 2021. |
| C.4185 |
12.1 |
BUSH FIRE ADVISORY COMMITTEE MEETING HELD ON 16 MARCH 2021 |
That Council:
- Note the Community Emergency Services Manager Report as provided.
- Establish an Avon Districts Support Brigade.
- Note the nominations for Bush Fire Control Officers and request the CESM to provide a report at the June BFAC, confirming that each nominee meets the training requirements prior to formal appointment.
- Note the Chief Bush Fire Control Officer Report as provided.
- Request the CEO to write to the DFES Commissioners Office via the Regional Superintendent, to invite representatives from the Commissioner’s office to meet with the Operations Command Team, to initiate open dialogue about the future of the Volunteer Bush Fire Service and the service delivery model under which it will operate.
- Formally advise the DFES Regional Superintendent, of the nominated date being April 30th 2021 for the disconnection of the VHF High Band & VHF Mid-Band connection at the Fox RD repeater site.
- Instruct the Shire of Northam CEO to write to the DFES Commissioner and the incoming Emergency Services Minister requesting an update on the progress of funding being available for the provision of a new facility and amenities for the brigade, including the potential utilisation of the existing VFRS facility, and a definitive timeline for when this and the LT replacement of a 3.4U will be completed.
|
| C.4186 |
12.1 |
BUSH FIRE ADVISORY COMMITTEE MEETING HELD ON 16 MARCH 2021 |
That Council authorise the Chief Executive Officer to explore the location of a suitable site for a bush fire brigade building within the district of Wundowie. |
| C.4187 |
12.2 |
COMMUNITY GRANTS ASSESSMENT COMMITTEE MEETING HELD ON 11 MARCH 2021 |
That Council receive the minutes from the Community Grant Assessment Committee meeting held on 11 March 2021. |
| C.4188 |
12.3 |
LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING HELD ON 11 MARCH 202 |
That Council receive the minutes from the Local Emergency Management Committee meeting held on 11 March 2021. |
| C.4189 |
12.3 |
LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING HELD ON 11 MARCH 202 |
That Council:
- Endorses ‘Bush Fire’ as the hazard for the Annual Exercise in June 2021 in conjunction with the District Emergency Management Exercise.
- Establishes a working group, consisting of the following members, to write the exercise:
- Yvette Grigg
- Brendon Rutter
- James Parker
- Chris Marris
- Jo Spadacinni
|
| C.4190 |
13.2.1 |
RFT 02 of 2021 – Northam Airport Runway Lighting |
That Council:
- Award RFT 02 of 2021 for Northam Airport Runway Lighting to the preferred supplier, being Airport Alliance Contracting.
- Authorise the CEO to execute the contract with Airport Alliance Contracting for the sum of $249,730 plus GST and approve any variations within budget parameters.
|
| C.4191 |
13.2.2 |
Engineering Policies |
That Council:
- Adopt the following policies as presented;
- W5.1 Engineering – Technical Specifications – For Construction of Subdivisions, Roads & Stormwater Drains
- W5.3 Road Building Materials - Gravel
- W5.4 Notice of Entry for Public Services and Utilities
- W5.8 Heavy Haulage Cost Recovery Policy
- Approve the Chief Executive Officer to make minor formatting / numbering adjustments as required.
|
| C.4192 |
13.2.2 |
Engineering Policies |
That Council:
- Adopt policy W 5.2 Crossovers subject to the following amendment:
- The words ‘no crossover subsidy will be provided’ be replaced with the words ‘the normal crossover subsidy will be provided’ under the section ‘Number of Crossovers’.
- Approve the Chief Executive Officer to make minor formatting / numbering adjustments as required.
|
| C.4193 |
13.2.2 |
Engineering Policies |
That Council:
- Adopt policy W5.5 Street Trees subject to the following amendment:
- Including the words ‘However, consideration will be given to heavy pruning options in these circumstances’ at the end of section 5.1.
- Approve the Chief Executive Officer to make minor formatting / numbering adjustments as required.
|
| C.4194 |
13.2.2 |
Engineering Policies |
That Council:
- Amend the presented policy W 5.9 Vehicle & Plant Management as follows:
- Remove the reference to colour in category 2, 3, 4 and 5.
|
| C.4195 |
13.2.2 |
Engineering Policies |
That Council:
- Amend the presented policy W 5.9 Vehicle & Plant Management as follows:
- Include under the section ‘Vehicle Rotation and Replacement’ flexibility for passenger vehicle rotation to ensure replacement value is optimised.
- Adopt policy W 5.9 Vehicle & Plant Management as amended.
- Approve the Chief Executive Officer to make minor formatting / numbering adjustments as required.
|
| C.4196 |
13.3.1 |
Proposed Family Day Care – 22 Gordon Street, Northam |
That Council resolve to APPROVE the application for development approval (ref: P20105) and accompanying plans for a family day care at Lot 3 (No. 22) Gordon Street, Northam, in accordance with clause 68(2)(b) of Schedule 2 (Deemed Provisions) of the Planning and Development (Local Planning Schemes) Regulations 2015, and the provisions of the Shire of Northam Local Planning Scheme No. 6, subject to the following conditions:
- The development hereby approved shall substantially commence within two (2) years from the date of determination.
- The development hereby approved shall be carried out in accordance with the stamped approved plans. In the event of an inconsistency between the approved plans and the conditions of this approval, the requirement of the conditions prevail.
- The approved hours of operation of the Family Day Care hereby permitted are: 7:00 am to 7:00 pm on Monday to Friday; 8:00 am to 5:00 pm on Saturday; excluding Sundays and public holidays. An application for hours outside of these times will be considered by the Chief Executive Officer on a case-by-case basis.
- This approval allows the Family Day Care hereby permitted to be conducted by Paula Whittington. If Paula Whittington ceases to operate the Family Day Care hereby permitted, this approval will expire.
- The applicant must not erect or otherwise display on the Family Day Care premises any sign with an area exceeding 0.2m2. A sign erected under this condition must:
- only describe the Family Day Care and provide the relevant contact details;
- be placed on a building, wall, fence or entry statement of the Family Day Care premises; and
- not be illuminated nor use reflective or fluorescent materials.
- The amended Traffic Management Plan, including provision of 2 on-site car parking spaces, shall be implemented at all times during approved hours of operation to the satisfaction of the local government. With no parking on Gordon Street, immediately adjacent to the applicants property.
- The Family Day Care is restricted to a maximum of seven (7) children at any given time.
|
| C.4197 |
13.3.3 |
RFT 03 of 2021 – Construction of Northam Waste Transfer Facility |
That Council:
- Award RFT 03 of 2021 for the Construction of Northam Waste Transfer Facility including the separable portion for the Tip Shop to the preferred supplier, being Comiskey’s Contracting Pty Ltd.
- Authorise the CEO to execute the contract with Comiskey’s Contracting Pty Ltd for the sum of $1,158,327 plus GST and approve any variations up to a maximum of 5% of the contract sum.
- Authorise additional revenue to be sourced from:
- Transfer $350,00 from the Refuse Site Reserve in the 2020/21 financial year
- Allocation of the Waste Services 2020/21 surplus of $200,000
- Allocate $115,000 from the waste services budget during the 2021/22 financial year.
|
| C.4198 |
13.4.1 |
Accounts & Statements of Accounts – March 2021 |
That Council receive the payments for the period 1st March 2021 to 31st March 2021, as listed:
- Municipal Fund payment cheque numbers 35377 to 35381 Total $79,724.66.
- Municipal Fund EFT39296 to EFT39578 Total $1,061,421.50.
- Direct Debits Total $108,667.93
- Payroll Total $680,526.98
TOTAL: $1,930,341.07
Which have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42). |
| C.4199 |
13.4.2 |
Financial Statement for the period ending 31st March 2021 |
That Council receives the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 31st March 2021. |
| C.4200 |
13.4.3 |
Code of Conduct Policy |
That Council:
- Endorse the Code of Conduct for Councillors, Committee Members and Candidates as presented.
- Request the CEO publish the Model Code of Conduct on the Shire’s website.
|
| C.4201 |
13.4.5 |
Northam Country Club – Council Loan |
That Council by Absolute Majority:
- Loan Northam Country Club Inc. 15 Wood Street Northam WA 6401, $60,000 over a 10 year period, funded from account 04042182, Job No CV10.
- Take suitable security over the Northam Country Club land.
|