| Decision No. |
Item No |
Item Name |
Decision |
| C.4552 |
9 |
APPLICATION FOR LEAVE OF ABSENCE |
That Council grant Cr P T Curtis leave of absence from 19 September 2022 to 1 January 2023 (inclusive). |
| C.4553 |
10.1 |
ORDINARY COUNCIL MEETING HELD 17 AUGUST 2022 |
That the minutes of the Ordinary Council meeting held on Wednesday, 17 August 2022 be confirmed as a true and correct record of that meeting. |
| C.4554 |
10.2 |
SPECIAL COUNCIL MEETING HELD 24 AUGUST 2022 |
That the minutes of the Special Council meeting held on Wednesday, 24 August 2022 be confirmed as a true and correct record of that meeting. |
| C.4555 |
10.3 |
NOTES FROM THE COUNCIL FORUM MEETING HELD 14 SEPTEMBER 2022 |
That Council receive the notes from the Council Forum meeting held Wednesday, 14 September 2022. |
| C.4556 |
12.1 |
COMMUNITY SAFETY COMMITTEE MEETING HELD ON 16 AUGUST 2022 |
That Council receive the minutes from the Community Safety Committee meeting held on 16 August 2022. |
| C.4557 |
12.1 |
COMMUNITY SAFETY COMMITTEE MEETING HELD ON 16 AUGUST 2022 |
That Council:
1. Accepts the update of the Community Safety and Crime Prevention Plan provided.
2. Accepts that membership of the Community Safety Committee remains as currently endorsed in the Terms of Reference 2021 – 2023 (as seen at Attachment 2) and Shire Officers review who the meeting invitations are being sent to and continue to invite the Department of Communities, Child Protection, Senior WAPOL and the Housing Authority as non-voting ex-officio members
3. Accepts the following working groups of the Shire of Northam Community Safety Committee to work on the priority actions of the Community Safety & Crime Prevention Plan 2022 – 2026:
• Youth at Risk Working Group
• Wheatbelt Road Safety Alliance
• Community Youth Wellbeing Plan Group
• Family & Domestic Violence Working Party from the Human Services Managers Meeting |
| C.4558 |
12.2 |
AUDIT & RISK MANAGEMENT COMMITTEE MEETING HELD ON 25 AUGUST 2022 |
That Council receive the minutes from the Audit & Risk Management Committee meeting held on 25 August 2022. |
| C.4559 |
12.2 |
AUDIT & RISK MANAGEMENT COMMITTEE MEETING HELD ON 25 AUGUST 2022 |
That Council:
1. Receives the Financial Management review as presented by the Chief Executive Officer, undertaken by Macri Partners Chartered Accountants
2. Requires the Chief Executive Officer to provide an update on the progress of each of the recommended actions to every Audit & Risk committee meeting until all actions are completed.
3. Enters the requirement for a financial review to be undertaken every three years in the Council organisational risk register
4. The Chief Executive Officer investigating Section 9 part 2 being amended to remove the maximum percentage investment rate for each credit rating category;
5. The Chief Executive Officer including an investment report in all future monthly financial reports.
6. Receive the 2021/22 Interim Audit Findings.
7. Receive the update as provided in the monthly Compliance Calendar Report.
8. Receives the July 2022 Shire of Northam Risk Register update.
9. Receives the update as provided in Attachment 1.
10. Receive the minutes from the Occupation Safety & Health Committee meeting held on 06 July 2022. |
| C.4560 |
13.1.1 |
Lease of a portion of 139 Fitzgerald Street, Northam - Northam Town Teams Project Rediscovering the ‘Old Railway Line’ History of Northam |
That Council lease a portion of 139 Fitzgerald Street, Northam from Danjan Pty Ltd comprising of 55m2 for $1 per annum for a period of 2 years at which time it will be reviewed. |
| C.4561 |
13.1.2 |
Lease of Wundowie Hall to Wundowie Progress Association |
That Council request the Chief Executive Officer to
1. undertake community consultation with respect to the potential leasing of the Wundowie Hall.
2. present the findings from the community consultation to Council prior to making a determination on the leasing of the Wundowie Hall to the Wundowie Progress Association. |
| C.4562 |
13.1.3 |
WALGA Annual General Meeting |
That Council:
1. Nominates the Shire President and Deputy Shire President as voting delegates at the 2022 WA Local Government Association Annual General Meeting;
2. Nominates Cr Williams and Cr Mencshelyi as Proxy voting delegates at the 2022 WA Local Government Association Annual General Meeting; and
3. Supports items 3.1 – 3.11 as presented in the WALGA Annual General Meeting Agenda;
4. Authorises the Council voting delegates to vote in accordance with the Council position on these matters, unless additional information is presented at the AGM which the voting delegates consider warrants a change in the position of Council; and
5. In the event the voting delegates do not vote in accordance with the stated Council position this is to be reported back to the next meeting of Council, along with the reasons for altering the Council position.
6. Authorise the Council voting delegates to make a determination on voting for any late items presented to the WALGA AGM, in the context of the Councils adopted Strategic Community Plan and other guiding plans or policies. |
| C.4563 |
13.1.4 |
Review of Council Plans |
That Council archive the following plans as they are considered to have been completed or no longer relevant’
• Avon Sub Regional Economic Strategy
• Northam Regional Centre’s Growth Plan.
• Safety & Risk Management Audit
• Strategic Community Plan –2017 - 2027
• Corporate Business Plan 2022
• Occupational Safety and Health (OSH) Action Plan
• Better Practice Review Action Plan
• Customer Service Audit Action Plan
• Regulation 17 Action Plan
• COVID-19 Response Strategy-Framework
• Avon Regional Organisation of Councils Strategic Waste Management Plan 2015-2020
• Northam Town Centre Parking Strategy
• Northam (current) Railway Station Improvement Plan
• Bakers Hill Hydrological Assessment June 2018 (Koojedda Hills) |
| C.4564 |
13.1.5 |
Unbudgeted Expenditure – Supply and Install LED Illuminated Wind Indicator and Windsock at the Northam Airport |
That Council approve an unbudgeted expenditure of $7,360 excluding GST to be identified in the 2022/23 mid-year budget review to facilitate the upgrade of the Northam Airport Wind Indicator and Windsock. |
| C.4565 |
13.2.1 |
Draft 5-year Path Program |
That Council:
1. Receive the Northam Bike Plan 2020 Progress Review.
2. Adopt the Draft 5-year Path Program.
3. Adopt the Reserve Paths Projects List. |
| C.4566 |
13.2.2 |
RFQ 11 of 2022 Spencers Brook Road Spray Seal & Asphalt Works |
That Council:
1. Award Request for Quote 11 of 2022 – Spencers Brook Road Audible Edge Line Marking for $247,385 (ex GST) to Intersectional Linemarkers Pty Ltd.
2. Authorise the Chief Executive Officer to make minor variations (maximum increase of 5%) to the awarded price prior to entering a contract with Intersectional Linemarkers Pty Ltd. |
| C.4567 |
13.3.1 |
Proposed Road Names – Lucy Place & Garfield Place |
That Council:
1. Endorse Lucy Loop/Way as the name of the new road (1) to be created as part of the subdivision of Lots 105, 106 and 107 Frankish Road and Lot 100 Byfield Street, Northam to the extent depicted on the plan attached to this Report.
2. Endorse Garfield Loop/Way as the name of the new road (2) to be created as part of the subdivision of Lots 105, 106 and 107 Frankish Road and Lot 100 Byfield Street, Northam to the extent depicted on the plan attached to this Report.
3. Endorse Inglis as an alternative name in the event that Lucy or Garfield are not approved by Geographic Names Committee. |
| C.4568 |
13.3.2 |
RFT 02 of 2022 – Fire Mitigation Services (MAF 2021/22) |
That Council:
1. Award RFT 02 of 2022 - Fire Mitigation Services MAF 2021/22 for $441,904.00 plus GST to Fire Mitigation Services Pty Ltd.
2. Authorise the Chief Executive Officer to make minor variations (maximum increase of 5%) to the awarded price prior to entering a contract with Fire Mitigation Services Pty Ltd. |
| C.4569 |
13.4.1 |
Accounts & Statements of Accounts – 1st August 2022 – 31st August 2022 |
That Council receive the payments for the period 1st August 2022 to 31st August 2022, as listed:
• Municipal Fund payment cheque numbers 35516 to 35523 Total $49,755.57.
• Municipal Fund EFT44461 to EFT44780 Total $1,862,348.43.
• Direct Debits Total $96,210.39.
• Payroll Total $456,701.51
TOTAL: $2,465,015.90
Which have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42). |
| C.4570 |
13.4.2 |
Financial Statement for the period ending 31 July 2022 and 31 August 2022 |
That Council receives the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 31 July 2022 and 31 August 2022. |
| C.4571 |
13.5.1 |
Draft Northam Trail Master Plan |
That Council:
1. Adopt the provided Shire of Northam Trail masterplan subject to the following amendments;
a. Avon River Trail priority being amended from high to low.
b. Clackline to Toodyay Rail Trail priority being amended from medium to low.
c. Northam Mountain Bike Hub priority being amended from medium to high.
d. Wundowie Trail Network priority being amended from low to high.
2. Approve further trail development priority projects.
a. Mount Ommaney: Stage 1 – 6 trail development.
b. Wundowie Trail Network.
c. Dorntj Koorliny Trail: Framework and site assessment or Trailhead Signage (subject to external funding being provided). |
| C.4572 |
14 |
MATTERS BEHIND CLOSED DOORS |
That Council, in accordance with section 11.1(i) of the Shire of Northam Standing Orders Local Law 2018 and Section 5.23 (2) (a) of the Local Government Act 1995, meet behind closed doors to consider agenda item 14.1 Chief Executive Officer Review Committee Meeting held on 10 August 2022. |
| C.4573 |
14.1 |
CHIEF EXECUTIVE OFFICER REVIEW COMMITTEE MEETING HELD ON 10 AUGUST 2022 |
That Council receive the minutes from the Chief Executive Officer Review Committee meeting held on 10 August 2022. |
| C.4574 |
14.1 |
CHIEF EXECUTIVE OFFICER REVIEW COMMITTEE MEETING HELD ON 10 AUGUST 2022 |
That Council:
1. Accept the CEO 2021/22 KPI Report YTD.
2. Authorise the Shire President to discuss with the CEO the possibility of the CEO reapplying for his current position and whether he is able and willing to assist the Committee with the selection process.
3. Approve a 3% increase to the CEO remuneration for the 2022/23 financial year. |
| C.4575 |
14 |
MATTERS BEHIND CLOSED DOORS |
That Council move out from behind closed doors. |