| Motion No. |
Item No |
Subject |
Motion |
| C.5306 |
10.1 |
Confirmation of Minutes from the Ordinary Council Meeting held 23 April 2025 |
That the minutes of the Ordinary Council meeting held on Wednesday, 23 April 2025 be CONFIRMED as a true and correct record of that meeting. |
| C.5307 |
10.2 |
Confirmation of Minutes from the Special Council Meeting held 30 April 2025 |
That the minutes of the Special Council meeting held on Wednesday, 30 April 2025 be CONFIRMED as a true and correct record of that meeting. |
| C.5308 |
10.3 |
Notes from the Council Forum Meeting held 21 May 2025 |
That Council RECEIVES the notes from the Council Forum meeting held on Wednesday, 21 May 2025. |
| C.5309 |
12.1 |
Community Grant Assessment Committee held 06 May 2025 |
That Council RECEIVES the minutes from the Community Grants Assessment Committee held on 6 May 2025. |
| C.5310 |
12.1 |
Community Grant Assessment Committee held 06 May 2025 |
That Council BY ABSOLUTE MAJORITY CHANGES Motion CGAC.69 and C.5198 2(a):
2. APPROVES 2024 Community Development Grants for:
a. Application C20: Wundowie Golf Club up to $14,500 (excluding GST) for the purchase of a new tractor from a dealership operating outside of the Shire of Northam. |
| C.5311 |
12.1 |
Community Grant Assessment Committee held 06 May 2025 |
That Council:
1. NOTES that the minutes of the Community Grants Assessment Committee Meeting held on 13 November 2024 were confirmed as a true and correct record of that meeting.
2. APPROVES the amended Community Grant Application C26 to the Bakers Hill RSL Sub-Branch of $19,020 (excluding GST) for the purpose of purchasing fencing material for the Bakers Hill RSL Hub located at Reserve 10844.
3. NOTES that no further funding is to be provided by Council for the purpose of infrastructure at the Bakers Hill RSL Hub, located at Reserve 10844. |
| C.5312 |
13.1.1 |
Establishment of the Audit, Risk and Improvement Committee and Appointment of the Presiding Member and Deputy Presiding Member |
That Council BY ABSOLUTE MAJORITY:
1. ESTABLISHES the Audit, Risk and Improvement Committee in accordance with Section 5.8 of the Local Government Act 1995, replacing the previous Audit and Risk Management Committee established on 25 October 2023.
2. ADOPTS the Terms of Reference for the Audit, Risk and Improvement Committee provided in Attachment 13.1.1.1.
3. APPOINTS Applicant 5 referenced in Attachment 13.1.1.6 as the Presiding Member of the Audit, Risk and Improvement Committee.
4. APPOINTS Applicant 4 referenced in Attachment 13.1.1.5 as the Deputy Presiding Member of the Audit, Risk and Improvement Committee.
5. APPOINTS the following Council Members to the Audit, Risk and Improvement Committee:
a. Shire President
b. Deputy Shire President
c. Cr H J Appleton
d. Cr M I Girak
e. Cr M P Ryan |
| C.5313 |
13.1.2 |
Disbandment of Bush Fire Advisory Committee as a Committee of Council under section 5.8 of the Local Government Act 1995 |
That Council, BY ABSOLUTE MAJORITY:
1. DISBANDS the Bush Fire Advisory Committee as a formal Committee of Council under section 5.8 of the Local Government Act 1995.
2. CONFIRMS the minutes of the Bush Fire Advisory Committee Meeting held on 18 March 2025 as a true and correct record of that meeting.
3. CONVENES the Bush Fire Advisory Committee as an advisory committee to Council as per the Terms of Reference provided in Attachment 13.1.2.1. |
| C.5314 |
13.1.3 |
Appointment of Presiding Member and Deputy Presiding Member to Committees of Council |
That Council BY ABSOLUTE MAJORITY:
1. APPOINTS President C R Antonio as the Presiding Member of the Community Grants Assessment Committee and Chief Executive Officer Review and Selection Committee.
2. APPOINTS Deputy President A J Mencshelyi as the Deputy Presiding Member of the Community Grants Assessment Committee and Chief Executive Officer Review and Selection Committee. |
| C.5315 |
13.1.4 |
Delegated Authority Register Review 2025/26 |
That Council:
1. NOTES the completion of the statutory review of the Delegated Authority Register in accordance with section 5.46(2) of the Local Government Act 1995.
2. BY ABSOLUTE MAJORITY ENDORSES the Delegated Authority Register 2025/26 as provided in Attachment 13.1.4.1. |
| C.5316 |
13.1.5 |
Change of Council Meeting Date - June 2025 |
That Council:
1. APPROVES the change of date for the Council Forum Meeting from 18 June 2025 to 11 June 2025.
2. APPROVES the change of date for the Ordinary Council Meeting from 25 June 2025 to 18 June 2025.
3. REQUESTS the Chief Executive Officer to publish the change of meeting dates on the Shire of Northam website in accordance with Regulation 12 of the Local Government (Administration) Regulations 1996 and on the Shire’s social media platforms. |
| C.5317 |
13.3.1 |
Community Progress Association Annual Budget Requests 2025/2026 |
That Council SUPPORTS the following funding requests from the various Shire of Northam Progress & Community Associations being considered as part of the 2025/26 budget:
1. $1,182.50 (excluding GST) to the Bakers Hill Progress & Recreation Association for the 2026 Australia Day Breakfast, on the condition that Shire funds are not used for the purchase of alcohol for the event.
2. $5,728.00 (excluding GST) to the Bakers Hill Progress & Recreation Association for the installation of a servery at the Bakers Hill Recreation Centre, on the condition that any required permissions and approvals are obtained, and the works are undertaken by a registered builder.
3. $800 (excluding GST) to the Spencers Brook Progress Association for the 2025 Community Christmas Celebration.
4. $5,000 (excluding GST) to the Wundowie Progress Association for 2026 Australia Day Celebrations.
5. $750 (excluding GST) to the Grass Valley Progress Association for the 2026 ANZAC Day Service.
6. $1,320 (excluding GST) to the Quellington Progress & Sporting Association for Public Liability Insurance.
7. $1,400 (excluding GST) to the Quellington Progress & Sporting Association for 4 x Social Events.
8. $2,200 (excluding GST) to the Quellington Progress & Sporting Association for Hall General Safety Upgrades.
9. $2,915 (excluding GST) to the Irishtown Agricultural Hall Club for Irishtown Hall Replacement Toilet Fittings.
10. $2,112 (excluding GST) to the Irishtown Agricultural Hall Club for Irishtown Hall Upgrade to Electrical Circuits.
11.$13,000 (excluding GST) to the Clackline Progress Association for School Bus Depot Works Outside Clackline Postal Agency. |
| C.5318 |
13.3.1 |
Community Progress Association Annual Budget Requests 2025/2026 |
That Council NOT SUPPORT the following funding requests from the various Shire of Northam Progress & Community Associations in 2025/26:
1. $4,500 (excluding GST) to the Bakers Hill Progress & Recreation Association for the 2026 Bakers Hill Family Fun Fair.
2. $500 (excluding GST) to the Spencers Brook Progress Association for the Station Masters House Community Consultation and Networking Event.
3. $1,700 (excluding GST) to the Spencers Brook Progress Association for Community Projects.
4. $5,298.90 (excluding GST) to the Wundowie Progress Association for a Speed Indicator Device.
5. $18,576.80 (excluding GST) to the Wundowie Progress Association for the purchase of a Variable Message Sign.
6. $13,313.56 (excluding GST) to the Wundowie Progress Association for the 12 month lease of a Variable Message Sign.
7. $7,500 (excluding GST) to the Clackline Progress Association for bitumen seal to undercover area at Clackline Hall.
8. $850 (excluding GST) to the Clackline Progress Association for Garden Plants for Clackline Hall Frontage.
9. $8,900 (excluding GST) to the Clackline Progress Association for Utilities Kitchen Upgrades. |
| C.5319 |
13.4.1 |
Accounts & Statement of Accounts - April 2025 |
That Council RECEIVES the payments for the period 1 April to 30 April 2025, as listed below:
• Municipal Fund payment cheque numbers 40 - 42 = $18,739.69
• Municipal Fund EFT53897 to EFT54095 = $983,549.40
• Direct Debits = $96,377.13
• Superannuation = $106,533.73
• Payroll = $586,905.55
TOTAL: $1,792,104.50
that have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42). |
| C.5320 |
13.4.2 |
Financial Statements for the period ending 30 April 2025 |
That Council RECEIVES the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 30 April 2025. |
| C.5321 |
13.4.3 |
Corporate Service Policies |
That Council ADOPTS the following Policies:
1. CP.24 Procurement as per Attachment 13.4.3.1, noting that no amendments were made to the Regional Price Preference component of this policy.
2. CP.25 investment as per Attachment 13.4.3.2;
3. CP.26 End of Year Surplus as per Attachment 13.4.3.3;
4. CP.27 Asset Disposal as per Attachment 13.4.3.4;
5. CP.28 Annual and Long Service Liability as per Attachment 13.4.3.5;
6. CP.29 Rates Hardship as per Attachment 13.4.3.6;
7. CP.30 Vehicle and Plant Management as per Attachment 13.4.3.7;
8. CP.31 Budget Variation Reporting as per Attachment 13.4.3.8. |
| C.5322 |
14 |
Motion to move behind closed doors |
That Council, in accordance with section 11.1(i) of the Shire of Northam Standing Orders Local Law 2018 and Section 5.23 (2) (b) of the Local Government Act 1995, meet behind closed doors to consider agenda item:
14.1 - Display of Artworks |
| C.5323 |
14.1 |
Display of Artwork |
That Council:
1. REQUESTS the Chief Executive Officer to arrange removal of the Artwork No. 145 and 156 (Shire of Northam Art Collection Inventory) from public display and place the artworks into storage until further notice.
2. RETAINS Artwork No. 145 and 156 in the Shire of Northam Art Collection.
3. REQUESTS the Chief Executive Officer to arrange removal of the displayed print of Artwork No.145 from the BKB Exhibition and replace it with an alternative artwork.
4. REQUESTS the Chief Executive Officer to arrange the commissioning of an alternative artwork to replace the display of Artwork No.156. |
| C.5324 |
14 |
Motion to move from behind closed doors |
That Council move out from behind closed doors. |
| C.5325 |
15.1 |
Motion to Change Council Decision C.3222 - Pedestrian Access Way – Adjacent to 16 Brown Road and 51 Olive Road, Wundowie |
That Council RAISES agenda item 15.1 - Motion to Change Council Decision C.3222 - Pedestrian Access Way Adjacent to 16 Brown Road and 51 Olive Road, Wundowie, from the table. |
| C.5326 |
15.1 |
Motion to Change Council Decision C.3222 - Pedestrian Access Way – Adjacent to 16 Brown Road and 51 Olive Road, Wundowie |
That the words "locked" be removed after the word ïnstall"
That the following words be added as item 4:
"That the gates be locked for a trial period of 12 months and request the CEO to provide a report to Council following the trial period" |
| C.5327 |
15.1 |
Motion to Change Council Decision C.3222 - Pedestrian Access Way – Adjacent to 16 Brown Road and 51 Olive Road, Wundowie |
That Council, BY ABSOLUTE MAJORITY, CHANGES item 3 in decision C.3222 made on 20 December 2017 as follows:
3. Install gates and boulders at both ends of the PAW to deter unwanted vehicles utilising the access way, ensuring relevant access is provided to Emergency Services personnel.
4. That the gates be locked for a trial period of 12 months and request the Chief Executive Officer to provide a report to Council following the trial period. |