Ordinary Council Meeting - 15 September 2021

Motion No

Item No

Subject

Motion

C.4289

10.1

Ordinary Council Meeting held 18 August 2021

That the minutes of the Ordinary Council meeting held on Wednesday, 18 August 2021 be confirmed as a true and correct record of that meeting.

C.4290

10.2

Special Council Meeting held 16 August 2021

That the minutes of the Special Council meeting held on Wednesday, 16 August 2021 be confirmed as a true and correct record of that meeting.

C.4291

10.3

Notes from the Council Forum Meeting held 8 September 2021

That Council receive the notes from the Council Forum meeting held Wednesday, 8 September 2021.

C.4292

10.4

Notes from the Strategic Council Meeting held 30 August 2021

That Council receive the notes from the Strategic Council meeting held Monday, 30 August 2021 subject to the following amendment:

• Cr Little being listed as an apology.

C.4293

12.1

Audit and Risk Management Committee Meeting held on 26 August 2021

That Council receive the minutes from the Audit and Risk Management Committee meeting held on 26 August 2021.

C.4294

12.1

Audit And Risk Management Committee Meeting Held On 26 August 2021

That Council:

1. Receives the update as provided in Attachment 1.
2. Receives the update as provided in Attachment 1 in relation to the progress made towards the Parks and Gardens Service Review Recommended Actions.
3. Request the Chief Executive Officer to present a report to the Audit & Risk Management Committee in relation to item 5.
4. Receives the update as provided in Attachment 1 in relation to the progress made towards the Regulation 17 Action Plan.
5. Not require Appendix A & C to be provided in the future.
6. Request the Chief Executive Officer report to the next Audit and Risk Management Committee confirming that the required contract is in place for Appendix B.
7. Receives the update as provided in Attachment 1 in relation to the progress made towards the Better Practice Review Action Plan.
8. Not require the Better Practice Review Action Plan to be provided in the future.
9. Receive the update as provided in the monthly Compliance Calendar Report.

C.4295

13.1.1

2021 Western Australian Local Government Convention (WALGA) & Annual General Meeting

That Council:

1. Nominates the Shire President and Deputy Shire President as voting delegates at the 2021 WA Local Government Association Annual General Meeting.
2. Nominates Cr Mencshelyi and the Chief Executive Officer as Proxy voting delegates at the 2021 WA Local Government Association Annual General Meeting.

C.4296

13.3.1

Proposed Main Roads Land Acquisition – Coates Gully Stage 2

That Council accept Main Roads offer of $1,650.00 for the acquisition of 2,160m2 of land required from Lot 61 Great Eastern Highway, Wundowie, being a portion of the land comprised in Certificate of Title Volume 1704 Folio 720 subject to the reinstatement of any services and fencing of the affected portion of land.

C.4297

13.3.2

Development Application – Proposed Production Expansion at Linley Valley Pork

That Council APPROVE the application (ref: P21058) to obtain development approval to carry out works to expand abattoir production at Lot 8 (No. 50) Linley Valley Road, Wundowie, subject to the following conditions:

1. The development must substantially commence within two years from the date of determination.
2. The development must be completed in accordance with the details of the application as approved and any approved plans.
3. Existing trees with a diameter greater than 0.3m (diameter measured at 1.5m high) shall be retained unless specifically identified for removal on the approved plans.
4. Prior to the commencement of any works, detailed drainage plans, including calculations, shall be prepared by a suitably qualified person.
5. Prior to the commencement of any works, a Bushfire Attack Level Assessment and Management Plan shall be submitted to the local government.
6. Prior to occupation or use of the development, the approved stormwater management measures shall be implemented and thereafter maintained to the satisfaction of the local government.
7. Prior to occupation or use of the development, the recommendations contained in the approved Bushfire Management Plan shall be implemented to the satisfaction of the local government.
8. Prior to occupation or use of the development, a contribution of $43,400 to the upgrade of Linley Valley Road shall be made to the local government.
9. Within 12 months from the date of occupation or use of the development, the car parking bays (universally accessible disabled bays), loading areas, vehicle access and circulation areas shown on the approved plans, shall be constructed, drained, and line marked and thereafter maintained to the satisfaction of the local government.

C.4298

13.4.1

Accounts & Statements of Accounts – August 2021

That Council receive the payments for the period 1 August 2021 to 31 August 2021, as listed:

• Municipal Fund payment cheque numbers 35432 to 35438 Total $48,650.97.
• Municipal Fund EFT40765 to EFT41067 Total $2,042,447.90.
• Direct Debits Total $77,232.35.
• Payroll Total $449,812.85

 TOTAL: $2,618,144.07

 Which have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42).

C.4299

13.4.2

Financial Statements for the period ending 31 July 2021 and 31 August 2021

That Council receives the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 31 July 2021 and 31 August 2021.

C.4300

13.4.3

Gas Tank - Ballooning

That Council:

1. agree to provide a peppercorn lease to Northam Balloon Events (Inc.) for a portion of Hangar Site 19 at the Northam Airport ending 30 June 2030 in line with all other Airport leases.
2. authorise the CEO not to apply the requirements of the Community Leases Policy A8.5 2.1 and 2.2 and as a consequence the Shire will pay the cost of the lease preparation.
3. authorise the CEO and the President to sign and use the common seal on the lease.

C.4301

13.5.1

Progress & Community Associations 2021/2022 Budget Allocation

That Council;

1. Supports the following applications for funding, though the Progress and Community Association 2021/2022 annual budget provision;
   1. $3,980 (excluding GST) through the Progress and Community Association Annual Allocation to the Bakers Hill Progress & Recreation Association for the purpose of the Bakers Hill Community Fair.
   2. $1,080 (excluding GST) through the Progress and Community Association Annual Allocation to the Bakers Hill Progress & Recreation Association for the purpose of the Bakers Hill Australia Day Breakfast.
   3. $3,000 (excluding GST) through the Progress and Community Association Annual Allocation to the Spencers Brook Progress Association for the purpose of Rainwater Tank for the Spencers Brook Fire Shed, subject to final approval being given by Executive Manager Engineering Services.
   4. $1,000 (excluding GST) through the Progress and Community Association Annual Allocation to the Spencers Brook Progress Association for the purpose of Solar Panel for the Spencers Brook Fire Shed.
   5. $1,000 (excluding GST) through the Progress and Community Association Annual Allocation to the Spencers Brook Progress Association for the purpose of Table & Seating for the Bus Stop Rest Area, subject to final approval of product and installation being given by Executive Manager Engineering Services.
   6. $2,200 (excluding GST) through the Progress and Community Association Annual Allocation to the Grass Valley Progress Association for the purpose of Grass Valley Hall Centenary Celebrations.
   7. $1,000 (excluding GST) through the Progress and Community Association Annual Allocation to the Quellington Progress & Sporting Association for the purpose of Quarterly Social Events.
   8. $1,894 (excluding GST) through the Progress and Community Association Annual Allocation to the Quellington Progress & Sporting Association for the purpose of Replacement of Stolen Community Items & Prevention of Future Theft.
   9. $2,500 (excluding GST) through the Progress and Community Association Annual Allocation to the Quellington Progress & Sporting Association for the purpose of Playground Safety Sand, subject to safety sand being purchased from a Shire of Northam based business.
   10. $15,000 (excluding GST) through the Progress and Community Association Annual Allocation to the Wundowie Progress Association for the purpose of an Electronic Fire Hazard Sign, subject to the sign not being installed and commissioned until the new Australian Standards have been released.
   11. $5,000 (excluding GST) through the Progress and Community Association Annual Allocation to the Wundowie Progress Association for the purpose of Australia Day Evening.
2. DOES NOT support the following applications for funding, through the Progress and Community Associations 2021/2022 annual budget provision;
   1. Bakers Hill Progress & Recreation Association Retaining Wall at Rose Garden.
   2. Wundowie Progress Association RV Area Enhancements. Noting that budget provision has already been made for these projects in the 2021/2022 Annual Budget.

C.4303

14.1

Sale of Lot 200 Minson Ave, Northam

That Council do not revise the purchase price of Lot 200 Minson Avenue Northam from $10,000 to $5,000.00 and keep it at the market valuation of $10,000 as provided 9 December 2020.

C.4304

14.2

Lease of 174 Fitzgerald Street, Northam – Village Green

Decision withheld from public record until negotiations have finalised.

C.4305

14.3

Chief Executive Officer Review Committee Meeting held on 26 August 2021

That Council receive the minutes from the Chief Executive Officer Review Committee meeting held on 26 August 2021.

C.4306

14.3

Chief Executive Officer Review Committee Meeting held on 26 August 2021

That Council:

1. Endorses the CEO undertake the AICD professional development course as previously discussed.
2. Approves an increase of 1.75% (of base salary) to the CEO’s Total Remuneration Package, effective 2nd September 2021.
3. Approves the CEO’s Performance Criteria for the 2021-2022 period as attached.