Ordinary Council Meeting - 17 November 2021

Wednesday, November 17, 2021

An Ordinary Council Meeting was held on 17 November 2021 at 5:30pm in the Wundowie Hall.

Summary of Council Decisions:

Item No Item Name Decision
13.4.3 Lease of former Bakers Hill Fire Shed That Council lie agenda item 13.4.3 - Lease of former Bakers Hill Fire Shed on the table until detailed feasibility plans are submitted by both groups.
13.1.1 Council Meeting Dates 2022

That Council:

  1. Advertise that its Forum and Ordinary Meetings of Council for 2022 will be held as follows:

Forum

Ordinary

Location

Nil.

19 January 2022

Shire of Northam Council Chambers

9 February 2022

16 February 2022

Shire of Northam Council Chambers

9 March 2022

16 March 2022

Shire of Northam Council Chambers

13 April 2022

 

Grass Valley Hall

 

20 April 2022

Shire of Northam Council Chambers

11 May 2022

18 May 2022

Shire of Northam Council Chambers

8 June 2022

15 June 2022

Shire of Northam Council Chambers

13 July 2022

 

Bakers Hill Recreation Centre

 

20 July 2022

Shire of Northam Council Chambers

10 August 2022

17 August 2022

Shire of Northam Council Chambers

14 September 2022

21 September 2022

Shire of Northam Council Chambers

12 October 2022

 

Wundowie Hall

 

19 October 2022

Shire of Northam Council Chambers

9 November 2022

16 November 2022

Shire of Northam Council Chambers

14 December 2022

21 December 2022

Shire of Northam Council Chambers

2. Schedule a Strategic Meeting quarterly in the months of February, May, August and November, on the fourth Wednesday of the month; and
3. Endorse that all meetings are to commence at 5:30pm.
4. Review the viability of holding Council meetings in the surrounding localities in November 2022.
13.1.2 Delegated Authority - Appointment of Authorised Persons, Authorised Officers, Approved Officers, Designated Persons, Designated Officers That Council:
  1. Approve delegation A06 – Appointment of Authorised Persons, Authorised Officers, Approved Officers, Designated Persons, Designated Officers as provided in Attachment 1 of this report.
  2. Delete Delegation B11 - Authorised and Approved Officers - Building Act Infringement Notices and Authorised Officers – Planning Infringements.
13.1.3 Electric Vehicle Charging in Northam That Council:
  1. Confirms with Synergy Corporation that it accepts its offer of providing two Electric Vehicle Charging, located in Northam
  2. Confirms its preferred location to be in the car park adjacent to the Northam Visitor Centre at the end of Grey Street
  3. Request Synergy Corporation provide a cost estimate for the upgrade of the Western Power substation to accommodate an additional four (4), Electric Vehicle Charging stations (brining to potential charging stations in the areas to 6)
  4. Authorises the Chief Executive Officer to have a car park design and costing undertaken at the former site of the Northam Playgroup building, located in Bernard Park
  5. Request a further report to be provided to Council once the final cost implications are known for the additional Electric Vehicle Charging Stations and the proposed car park.
13.1.4 Elected Member – Superannuation payments That Council:
  1. Not support WALGA proposed policy position that the Local Government Act 1995 be amended to require local governments to pay Elected Members, into a nominated superannuation account, an amount equivalent to the superannuation guarantee determined with reference to fees and allowances paid to each Elected Member.
  2. Support advocacy to the Minister for Local Government to request that the Salaries and Allowances Tribunal, when allocating band ranges, consider sections 2.7 to 2.10 of the Local Government Act, which outlines the roles and responsibilities of local governments, councillors, mayors, presidents and their deputies, in the context of foregone superannuation guarantee contributions.
13.3.1 Request for Quotation 20 of 2021- Old Quarry Waste Management Facility Management

That Council:

  1. Accept the quote received from Stondon Pty Ltd (trading as Avon Waste) through the WALGA preferred supplier program for the management of the Old Quarry Road Landfill facility for the submitted price including salvage rights of $514,044 +GST per annum with an annual CPI increase commencing 20 December 2021.
  2. Accept the quote received from Stondon Pty Ltd (trading as Avon Waste) through the WALGA preferred supplier program for Separable Portion 1 for the Transfer Station and Tip Shop Management for the submitted price of $242,064 +GST per annum with an annual CPI increase commencing late February 2022, dependent upon completion and handover of the current civil construction of the site.
  3. Accept the quote received from Stondon Pty Ltd (trading as Avon Waste) through the WALGA preferred supplier program for Separable Portion 2 for the Management of the Inkpen Landfill Facility for the submitted price of $192,564 +GST per annum with an annual CPI increase commencing 1 July 2022.
  4. Authorise the CEO to enter into a contract with Stondon Pty Ltd (trading as Avon Waste) for a period of 5 years with 2 x 1 year extension options at the discretion of the Shire in accordance with the specifications contained within the request for quote documents.
13.4.1 Accounts & Statements of Accounts 1 October 2021 to 31 October 2021 That Council receive the payments for the period 1 October 2021 to 31 October 2021, as listed:
• Municipal Fund payment cheque numbers 35448 to 35454 Total $44,449.19.
• Municipal Fund EFT41453 to EFT41786 Total $2,493,410.73.
• Direct Debits Total $92,740.06.
• Payroll Total $469,926.08

TOTAL: $3,100,526.06

Which have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42).
13.4.2 Financial Statement for the period ending 31 October 2021 That Council receives the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 31 October 2021.
13.5.1 Community Representation on Council Committees That Council, in relation to the Community Safety Committee,
  1. Amend the terms of reference at point 3 - Membership, to include 1 proxy delegate position for elected members.
  2. Replace Cr Tinetti with Cr Williams as the Council delegate for the ensuing two (2) years;
  3. Appoint Cr Tinetti as the Council Proxy delegate for the ensuing two (2) years.
  4. Appoint the following community members to the Community Safety Committee:
    • Ulo Rumjantsev
    • Elizabeth Hoek
14.1 RATES WRITE OFF FOR 13-17 HORLEY STREET NORTHAM That Council:
  1. Authorise the CEO to write off the rates and any interest for 13-17 Horley Street, Northam totalling $2,146.86 plus interest.
  2. Advise the owner they must commence negotiations with the Department of Planning, Lands and Heritage within one (1) month of Council’s decision.
14.2 SALE OF A15549 DUE TO OUTSTANDING RATES AND CHARGES That Council:
  1. Authorise the Chief Executive Officer to recommence the sale process for 90 Thomas St, Spencers Brook in accordance with the Local Government Act 1995.
  2. Authorise the Chief Executive Officer to dispose of 90 Thomas St, Spencers Brook in accordance with the Local Government Act 1995, by public auction. With a reserve set at $50,000.00, being the value of the property appraisal carried out by a local real estate agent.
14.3 SALE OF A15309 DUE TO OUTSTANDING RATES AND CHARGES That Council:
  1. Authorise the Chief Executive Officer to recommence the sale process for lot 23 Northam-York Rd, Muluckine in accordance with the Local Government Act 1995.
  2. Authorise the Chief Executive Officer to dispose of lot 23 Northam-York Rd, Muluckine in accordance with the Local Government Act 1995, by public auction.
  3. Sets the reserve for the land at $25,000.
  4. Authorise the Chief Executive Officer to write off the residual outstanding rate debt.
14.4 SALE OF A12354 DUE TO OUTSTANDING RATES AND CHARGES That Council:
  1. Authorise the Chief Executive Officer to recommence the sale process for 19 Turner St, Northam in accordance with the Local Government Act 1995.
  2. Authorise the Chief Executive Officer to dispose of 19 Turner St, Northam in accordance with the Local Government Act 1995, by public auction.
  3. Set the reserve price for the land at $40,000.00.
14.5 AUSTRALIA DAY COMMUNITY CITIZEN OF THE YEAR AWARDS 2022 Decision withheld from public record until the awards have been presented on Australia Day 2022.
14.5 AUSTRALIA DAY COMMUNITY CITIZEN OF THE YEAR AWARDS 2022 Decision withheld from public record until the awards have been presented on Australia Day 2022.
14.5 AUSTRALIA DAY COMMUNITY CITIZEN OF THE YEAR AWARDS 2022 Decision withheld from public record until the awards have been presented on Australia Day 2022.
14.5 AUSTRALIA DAY COMMUNITY CITIZEN OF THE YEAR AWARDS 2022 Decision withheld from public record until the awards have been presented on Australia Day 2022.
14.7 MINUTES FROM THE CHIEF EXECUTIVE OFFICER REVIEW COMMITTEE HELD ON 3 NOVEMBER 2021 That Council receive the minutes from the Chief Executive Officer Review Committee meeting held on 3 November 2021.
14.7 MINUTES FROM THE CHIEF EXECUTIVE OFFICER REVIEW COMMITTEE HELD ON 3 NOVEMBER 2021 That Council: accept the Chief Executive Officer KPI Report as provided in Attachment 1.
14.6 WALGA – SYNERGY POWER SUPPLY OFFER, CONTESTABLE SITES That Council
  1. Authorise the Chief Executive Officer to accept the contract of WALGA’S Contestable Electricity Supply Offer Option 1 Unbundled.
  2. Accept the Natural Power (renewable energy) option over the following phased implementation periods;
    1. 25% for the period 1/04/2022 to 31/03/2023
    2. 50% for the period 1/04/2023 to 31/03/2024; and
    3. 75% for the period 1/04/2024 to 31/03/2025