Ordinary Council Meeting - 20 October 2021

Wednesday, October 20, 2021

An Ordinary Council Meeting will be held on 20 October 2021 at 5:30pm in the Council Chambers at 395 Fitzgerald Street, Northam.

Summary of decisions:

Decision No Item No Subject Decision
C.4315 9 APPLICATION FOR LEAVE OF ABSENCE That Council grant Cr M I Girak leave of absence for 15 December 2021.
C.4316 10.1 ORDINARY COUNCIL MEETING HELD 15 SEPTEMBER 2021 That the minutes of the Ordinary Council meeting held on Wednesday, 15 September 2021 be confirmed as a true and correct record of that meeting.
C.4317 10.2 NOTES FROM THE COUNCIL FORUM MEETING HELD 13 OCTOBER 2021 That Council receive the notes from the Council Forum meeting held Wednesday, 13 October 2021.
C.4318 13.3.1 Proposed Partial Road Closure – Bryant Street, Northam That Council resolve to:

1. Request the Minister for Lands to close a portion of Bryant Street as depicted in Option 2 of the proposed plan attached to this Report in accordance with section 58 of the Land Administration Act 1997.

2. Request the Minister for Lands to dispose of the subject portion of land by amalgamation into an adjoining lot(s).
C.4319 12.1 BUSH FIRE ADVISORY COMMITTEE MEETING HELD 5 OCTOBER 2021 That Council receive the minutes from the Bush Fire Advisory Committee meeting held on 5 October 2021.
C.4320 12.1 BUSH FIRE ADVISORY COMMITTEE MEETING HELD 5 OCTOBER 2021 That Council:

1. Receive the Community Emergency Services Manager / Executive Manager Development Services Report as provided.

2. Requests the Chief Executive Officer to facilitate a specific workshop session with Brigade leadership teams,  representatives from DFES and Local Government Insurance Services to assist in developing appropriate actions to address identified concerns emanating  from the impending changes to the OHS legislation.

3. Note the Chief Bush Fire Control Officer Report as provided.

4. Formally appoint the following qualified Bush Fire Control Officers to the position of Chief and Deputy Chief Bush Fire Control Officers for the 2021/22 fires season:

a) Chief Bush Fire Control Officer – Chris Marris

b) Deputy Chief Bush Fire Control Officers – Simon Peters and Neil Diamond

c) Senior Bush Fire Control Officer- Luke Hagen

5. On behalf of the Bush Fire Advisory Committee, request the Volunteer Bush Fire Association to obtain a written legal opinion on the scenarios presented in the attached document concerning famer turnout to bush fire in the Shire of Northam.

6. Take into consideration the season when inspecting broadacre firebreaks and acknowledge where genuine attempts have been made to comply with firebreak requirements for 2021/22 season.

7. Acknowledge that the Grass Valley Bush Fire Brigade is opposed to Shire of Northam Bush Fire Brigades being transferred to DFES management, and instead supports the Brigades remaining under the Local Government.

8. Support submissions made by the Shire of Northam Brigades to the 2021 Wooroloo Bushfire Review to raise issues and concerns of the Northam Bush Fire Brigades.
C.4321 12.1 COMMUNITY SAFETY COMMITTEE MEETING HELD ON 24 SEPTEMBER 2021 That Council receive the minutes from the Community Safety Committee meeting held on 24 September 2021.
C.4322 12.1 COMMUNITY SAFETY COMMITTEE MEETING HELD ON 24 SEPTEMBER 2021 That Council:

1. Accepts the update of the Community Safety and Crime Prevention Plan provided. 

2. Accept the review of Shire of Northam Community Safety and Crime Prevention Plan 2017 – 2021 and uses the findings to inform the development of the Community Safety & Crime Prevention Plan 2022 - 2026.

3. Accept the findings of the 2021 Community Safety & Crime Prevention Survey and uses them to inform the development of the Community Safety & Crime Prevention Plan 2022 - 2026.
C.4323 13.1.1 Delegates or Representatives to Community Based Committees / Groups That Council appoint the following delegates:

GOVERNANCE COMMITTEES/GROUPS:

• Avon Regional Organisation of Councils (AROC):

o Delegate 1: Cr Christopher Antonio and Mr Jason Whiteaker

o Delegate 2 (Proxy): Cr Michael Ryan

o Delegate 3 (Proxy): Cr Maria Girak

• Avon Midland Zone of WALGA:

o Delegate 1: Cr Christopher Antonio

o Delegate 2 (Proxy): Cr Michael Ryan

• Avon Sub-Regional Road Group:

o Delegate 1: Cr David Galloway

o Delegate 2 (Proxy): Cr Christopher Antonio

• Western Australian Regional Capital Alliance:

o Delegate1: Cr Christopher Antonio and Mr Jason Whiteaker

o Delegate 2 (Proxy): Cr Michael Ryan

COMMUNITY COMMITEES/GROUPS

• Avon Valley Arts Society (AVAS):

o Delegate 1: Cr Desmond Hughes

o Delegate 2 (Proxy): Cr Maria Girak

• Northam Army Camp Heritage Association (NACHA):

o Delegate 1: Cr Maria Girak

o Delegate 2 (Proxy): Cr Paul Curtis

• Northam Flying Fifty’s:

o Delegate 1: Cr David Galloway

o Delegate 2 (Proxy): Cr Desmond Hughes

• Northam Roadwise Committee:

o Delegate 1: Cr David Galloway

o Delegate 2 (Proxy): Cr Attila Mencshelyi

• Northam Memorial Hall Board:

o Delegate 1: Cr Desmond Hughes

o Delegate 2 (Proxy): Cr Michael Ryan

• Northam Chamber of Commerce:

o Delegate 1: Cr Robert Tinetti

o Delegate 2 (Proxy): Cr Michael Ryan

• Northam Heritage Forum:

o Delegate 1: Cr Hayden Appleton

o Delegate 2 (Proxy): Cr Christopher Antonio

• Local Health Advisory Group:

o Delegate 1: Cr Robert Tinetti

o Delegate 2 (Proxy): Cr David Galloway
C.4324 13.3.2 Development Assessment Panels - Local Government Nominations For 2021 That Council:

1. Appoints as local members on the Regional Joint Development Assessment Panel:

Cr Julie Williams; and

Cr Maria Girak.

2. Appoints as alternate local members (proxies) on the Regional Joint Development Assessment Panel:

Cr Desmond Hughes; and

Cr Michael Ryan.
C.4325 13.3.3 South West Native Title Settlement – Land Base Consultation That Council, in regard to the transfer of land under the South West Native Title Land Settlement:

1. Advises the Department of Planning, Lands and Heritage that the Shire of Northam is NOT supportive of the transfer of 914 20190312_SWALSC_Whadjuk_Northam_OT_Freehold 11607571 Crown Land 501 DP52914 SHINGLE HILL RD, BAKERS HILL, to the Noongar people.

2. Advises the Department of Planning, Lands and Heritage that the Shire of Northam is generally supportive of the transfer of all other identified land to the Noongar people if the land is unallocated Crown Land, unmanaged reserves, land owned or held by the Aboriginal Lands Trust / Aboriginal Affairs Planning Authority or the State government, and the proposed use is consistent with the Shire of Northam Local Planning Strategy and Scheme No. 6.

3. Receives further reports for consideration for proposals affecting land owned or held by the Shire of Northam, including managed reserves.

4. Requests the Department of Lands, Planning & Heritage to build in further general public consultation prior to making final determinations on transfers.
C.4326 13.4.1 Accounts & Statements of Accounts 1 September 2021 to 30 September 2021 That Council receive the payments for the period 1 September 2021 to 30 September 2021, as listed:

• Municipal Fund payment cheque numbers 35439 to 35447 Total $27,219.58.

• Municipal Fund EFT41068 to EFT41452 Total $1,599,646.29.

• Direct Debits Total $81,823.88.

• Payroll Total $669,771.82

TOTAL: $2,378,461.57

Which have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42).
C.4327 13.4.2 Financial Statement for the period ending 30 September 2021 That Council receives the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 30 September 2021.
C.4328 13.4.2 Financial Statement for the period ending 30 September 2021 That Council adopts the budget amendments

1. Increases Hockey Club capital expenditure 11349404 (new job number) $27,000

2. Increases Hockey Club reimbursement revenue 11343193 $27,000

3. Increases Fire Prevention capital expenditure 05067034 $245,935

4. Increases Fire Prevention capital grants revenue 05063073 $245,935