Skip to Content
Header overlay
Translation
A+ A-

Special Council Meeting - 25 October 2023

Wednesday, October 25, 2023 - 05:30 PM

Location: Council Chambers

A Special Council Meeting was held on 25 October 2023 at 5:30pm and took place in the Shire of Northam Council Chambers, 395 Fitzgerald Street, Northam.

Decision Summary: 

Motion No. Item No Subject Motion
C.4874 7.1 Community Grants Assessment Committee Council Delegates & Terms of Reference That Council, by Absolute Majority:

1. In accordance with Section 5.8 of the Local Government Act 1995 establishes the Community Grants Assessment Committee and endorse the Terms of Reference as provided in Attachment 4; and
2. In accordance with Section 5.9 and 5.10(1)(a) of the Local Government Act 1995, appoints the following Elected Members only to the Community Grants Assessment Committee:
- Cr H J Appleton
- Cr D A Hughes
- Cr L C Biglin
- Cr A J Mencshelyi
- Cr C R Antonio
C.4875 7.2 Audit & Risk Management Committee Council Delegates & Terms of Reference That Council, by Absolute Majority:
1. In accordance with Section 5.8 of the Local Government Act 1995 establishes the Audit and Risk Management Committee and endorse the Terms of Reference as provided in Attachment 7.2.1; and
2. Endorses the inclusion of an independent person on the Audit & Risk management Committee and request the Chief Executive Officer to develop criteria for the selection of the independent member.
3. In accordance with Section 5.9 and 5.10(1)(a) of the Local Government Act 1995, appoints the following Elected Members only to the Audit & Risk Management Committee:
- Cr H J Appleton
- Cr M I Girak
- Cr M P Ryan
- Cr A J Mencshelyi
C.4876 7.3 Bush Fire Advisory Committee Council Delegates & Terms of Reference That Council, by Absolute Majority:

1. In accordance with Section 5.8 of the Local Government Act 1995 and Section 67 of the Bush Fires Act 1954 establishes the Bush Fire Advisory Committee and adopt the Terms of Reference as provided in Attachment 7.3.1; and
2. In accordance with Section 5.9 and 5.10(1)(a) of the Local Government Act 1995, appoints the following Elected Members, Staff and Other Persons to the Bush Fire Advisory Committee:
Voting Members:
- Chief Bush Fire Control Officer;
- Two (2) Deputy Bush Fire Control Officers;
- Two (2) Shire of Northam Elected Members;
- Cr M I Girak
- Cr A J Mencshelyi
- One (1) delegate or proxy representative from each of the registered Shire of Northam Volunteer Bush Fire Brigades listed below:
- Bakers Hill Bush Fire Brigade;
- Clackline/Muresk Bush Fire Brigade;
- Grass Valley Bush Fire Brigade;
- Inkpen Bush Fire Brigade;
- Irishtown Bush Fire Brigade;
- Jennapullin Bush Fire Brigade;
- Southern Brook Bush Fire Brigade;
- Northam Central Bush Fire Brigade; and
- Wundowie Bush Fire Brigade.
- One (1) delegate or proxy Department of Fire and Emergency Service Northam District Officer.
 
Non-voting Members:
- Shire of Northam Community Emergency Services Manager;
- One (1) representative from Northam Volunteer Fire and Rescue Services;
- One (1) representative from Wundowie Volunteer Fire and Rescue Services; and
- Department of Biodiversity, Conservation and Attractions representative.
C.4877 7.4 CEO Review & Selection Committee Council Delegates & Terms of Reference That Council, by Absolute Majority:
1. In accordance with Section 5.8 of the Local Government Act 1995 establishes the Chief Executive Officer Review and Selection Committee and endorse the Terms of Reference as provided in Attachment 7.4.1; and
2. In accordance with Section 5.9 and 5.10(1)(a) of the Local Government Act 1995, appoints the following Elected Members only to the Chief Executive Officer Review and Selection Committee:
- Cr L C Biglin
- Cr J E G Williams
- Cr M P Ryan
C.4878 7.5 Community Safety Committee Council Delegates & Terms of Reference That Council, by Absolute Majority:
1. In accordance with Section 5.8 of the Local Government Act 1995 establishes the Community Safety Committee and endorse the Terms of Reference as provided in Attachment 7.5.1; and
2. In accordance with Section 5.9 and 5.10(1)(a) of the Local Government Act 1995, appoints the following Elected Members, Staff and Other Persons to the Community Safety Committee:

Voting Members:
- Two (2) Elected Member:
- Cr J E G Williams
- Cr A J Mencshelyi
- Officer In Charge of the Northam Police Station or nominated representative;
- Officer In Charge of the Wundowie Police Station or nominated representative;
- One (1) representative of the Northam Roadwise Committee;
- One (1) representative of the Local Drug Action Group;
- One (1) representative of the Northam Chamber of Commerce;
- One (1) representative of the Department of Education;
- One (1) representative of the Department of Local Government, Sport and Cultural Industries;
- One (1) representative of Holyoake;
- One (1) representative of the local youth services
- One (1) representative of the Nyoongar Cultural Advisory Committee;
- Up to two (2) community representatives.
 
Standing Ex-Officio Members:
- Chief Executive Officer or nominated representative;
- Manager Community Development;
- One (1) representative of the Department of Health (Health Promotion);
- One (1) representative of the Department of Communities – Housing;
- One (1) representative of the Department of Communities – Child Protection and Family Support;
- One (1) representative of the Department of Justice;
- One (1) representative of Bridgely Church of Christ
- Ranger Services
- Department of Main Roads (by invitation)
- Department of Fire and Emergency Services (by invitation)
C.4879 7.6 Delegates or Representatives to Community Based and External Committees / Groups That Council appoint the following delegates:

GOVERNANCE COMMITTEES/GROUPS:
1. Avon Regional Organisation of Councils (AROC):
a. Delegate 1: Shire President and Chief Executive Officer
b. Delegate 2 (Proxy): Cr C M Poulton

2. Avon Midland Zone of WALGA:
a. Delegate 1: Shire President
b. Delegate 2 (Proxy): Deputy Shire President

3. Avon Sub-Regional Road Group:
a. Delegate 1: Cr L C Biglin
b. Delegate 2 (Proxy): Cr A J Mencshelyi

4. Western Australian Regional Capital Alliance:
a. Delegate1: Shire President and the Chief Executive Officer
b. Delegate 2 (Proxy): Cr A J Mencshelyi

5. Development Assessment Panel:
a. Delegate 1: Cr J E G Williams
b. Delegate 2: Cr M I Girak
c. Delegate 3 (Proxy): Cr M P Ryan
d. Delegate 4 (Proxy): Cr D A Hughes

COMMUNITY COMMITTEES/GROUPS:
6.Avon Valley Arts Society (AVAS):
a. Delegate 1: Cr D A Hughes
b. Delegate 2 (Proxy): Cr M I Girak

7. Northam Army Camp Heritage Association (NACHA):
a. Delegate 1: Cr C M Poulton
b. Delegate 2 (Proxy): Cr M I Girak

8. Northam Flying Fifty's:
a. Delegate 1: Cr J E G Williams

9. Northam Memorial Hall Board:
a.  Delegate 1: Cr D A Hughes

10. Northam Chamber of Commerce:
a. Delegate 1: Cr M P Ryan
b. Delegate 2 (Proxy): Cr J E G Williams

11. Northam Heritage Forum:
a. Delegate 1: Cr H J Appleton
b. Delegate 2 (Proxy): Cr C M Poulton

12. Local Health Advisory Group:
a. Delegate 1: Cr C M Poulton
b. Delegate 2 (Proxy): Cr C R Antonio
C.4880 7.7 Consideration of the Local Emergency Management Committee becoming an Advisory Group of Council That Council, by Absolute Majority:
1. Disband the Local Emergency Management Committee as a formal committee of Council.
2. Endorse the updated Local Emergency Management Terms of Reference as per Attachment 7.2.2.
3. Convene the Local Emergency Management Committee as an advisory group to Council as per the Terms of Reference provided in Attachment 7.2.2.
C.4881 7.7 Consideration of the Local Emergency Management Committee becoming an Advisory Group of Council That Council appoint the following delegates to represent Council on the Local Emergency Management Advisory Committee as per endorsed Terms of Reference in Attachment 7.2.2:
- Delegate 1: Cr C R Antonio
- Delegate 2 (proxy): Cr C M Poulton

Public Notice

Agenda

2023.10.25 - AGENDA - Special Council Meeting (1.38 MB)

Minutes

2023.10.25 - MINUTES - Special Council Meeting (UNCONFIRMED) (1.29 MB)

2023.10.25 - MINUTES - Special Council Meeting - CONFIRMED (1.34 MB)