| Motion No. |
Decision Date |
Item No |
Subject |
Motion |
| C.4848 |
20/09/23 |
10.1 |
Confirmation of Minutes from the Ordinary Council Meeting held on 16 August 2023 |
That the minutes of the Ordinary Council meeting held on Wednesday, 16 August 2023 be confirmed as a true and correct record of that meeting. |
| C.4849 |
20/09/23 |
10.2 |
Notes from the Council Forum Meeting held 13 September 2023 |
That Council receive the notes from the Council Forum meeting held on Wednesday, 13 September 2023. |
| C.4850 |
20/09/23 |
10.3 |
Notes from the Strategic Council Meeting held 23 August 2023 |
That Council receive the notes from the Strategic Council meeting held on Wednesday, 23 August 2023. |
| C.4851 |
20/09/23 |
13.3.2 |
Proposed Ancillary Dwelling - 383 Northam-York Road, Muluckine |
That Council APPROVE the development application (ref: P23068) to construct a single dwelling and change the use of the existing dwelling to an ancillary dwelling at Lot 6 (No. 383) Northam-York Road, Muluckine, and indicated on the approved plans, subject to the following conditions:
1. The development hereby approved must substantially commence within two (2) years from the date of determination.
2. The development hereby permitted shall be carried out in accordance with the stamped approved plans.
3. The recommendations contained in the Bushfire Management Plan prepared by Bushfire Prone Planning dated 3 July 2023 and approved by the local government shall be implemented for the duration of the development.
4. The stormwater shall be managed on-site in a manner so that there is no discharge onto the adjoining properties to the satisfaction of the local government. |
| C.4852 |
20/09/23 |
12.1 |
Community Safety Committee Meeting held on 15 August 2023 |
That Council receive the minutes from the Community Safety Committee meeting held on 15 August 2023. |
| C.4853 |
20/09/23 |
12.1 |
Community Safety Committee Meeting held on 15 August 2024 |
That Council:
1. Accepts the minutes of the Community Safety Committee meeting held on Tuesday, 20 June 2023 be confirmed as a true and correct record of that meeting.
2. Accepts the update of the Community Safety & Crime Prevention Plan update.
3. Accepts the updates of the working groups of the Community Safety Committee.
4. Receives the agency updates as provided. |
| C.4854 |
20/09/23 |
12.2 |
Audit & Risk Management Committee Meeting held on 22 August 2023 |
That Council receive the minutes from the Audit & Risk Management Committee meeting held on 22 August 2023. |
| C.4855 |
20/09/23 |
12.2 |
Audit & Risk Management Committee Meeting held on 22 August 2023 |
That Council:
1. Accepts that the minutes of the Audit and Risk Management Committee Meeting held on 19 April 2023 be confirmed as a true and correct record of that meeting.
2. Receive the update as provided in the monthly Compliance Report.
3. Endorse the revised Fraud and Corruption Control Plan as presented in attachment 6.2.1.
4. Adopt the Shire of Northam Work Health and Safety Action Plan as provided in Attachment 6.3.1.
5. Request the Chief Executive Officer to report progress towards the Work Health and Safety Action Plan to future Audit and Risk Management Committee Meetings.
6. Receive the Work Health and Safety Committee Meeting Minutes from the meeting held on 01 August 2023 as provided in Attachment 6.3.3.
7. Receive the update as provided in Attachment 6.4.1 in relation to the progress made towards the Privacy and Responsible Information Sharing (PRIS) Action Plan.
8. Request the Chief Executive Officer to report progress towards the PRIS Action Plan to future Audit and Risk Management Committee meetings.
9. Receive the August 2023 Shire of Northam Risk Register update.
10. Confirms the ‘Financial Operational’ risk register as presented with the following amendments:
a) Archiving risk category Aquatic Facility – Grant partners milestones not met – as project is completed.
b) Adding the following mitigation action to Inadequate Project Management:
i. Review the project management framework to ensure it remains appropriate/relevant.
c) Adding the following mitigation action to Inadequate Supplier / Contract Management:
i. Have an external legal review of standard contract documents every three years.
ii. Internal audit of one major contract for compliance every twelve months.
11. Confirms the ‘Financial Strategic’ risk register as presented with the following amendments:
a) Archiving risk category Pandemic – as it is no longer considered relevant.
b) Archiving risk category Aquatic Facility – Grant partners milestones not met – as project is completed.
c) Archiving risk category Capital projects cannot be prioritised against the strategic community plan and its associated mitigation actions.
d) Adjusting the Financial performance indicators not met category name to Financial sustainability performance indicators not met.
12. Receive the update as provided in Attachment 6.7.1 in relation to the progress made towards the Regulation 17 Action Plan.
13. Receive the update as provided in Attachment 6.8.1 in relation to the progress made towards the Financial Management Systems Review Action Plan.
14. Incorporate a risk treatment into the corporate risk register to review employee IT security access on a quarterly basis.
15. Require findings 15, 18 & 23 be reported back to the next Audit and Risk Management Committee meeting completed, with a recommendation to close or an explanation as to why it has not been completed.
16. Receive the update as provided in Attachment 6.9.1 in relation to the progress made towards the ICT strategic Plan.
17. Require finding 7 be reported back next Audit and Risk Management Committee meeting completed, with a recommendation to close or an explanation as to why it has not been completed. |
| C.4856 |
20/09/23 |
13.1.1 |
Lease of Reserve 41081 to Grass Valley Progress Association |
That Council:
1. Request the Minister for Planning, Lands and Heritage to grant the power to lease for the Management Order of Reserve 41081;
2.Request the Minister for Planning, Lands and Heritage to amend the purpose of Reserve 41081 to “Museum/Tourism” (or similar);
3. Subject to the completion of item 1 and 2 and in accordance with Policy A 8.5 Property Management (Leases and Licences), Lease Reserve 41081, Grass Valley to the Grass Valley Progress Association for a period of five (5) years, subject to:
a. Section 18 approval under the Land Administration Act 1997 being provided by the Minister for Planning, Lands and Heritage. |
| C.4857 |
20/09/23 |
13.3.1 |
Proposed Scheme Amendment 17 - Avon Logistics Hub |
That Council SUPPORTS Amendment 17 to Shire of Northam Local Planning Scheme No. 6 without modification, pursuant to Regulation 50(3) of the Planning and Development (Local Planning Schemes) Regulations 2015, included in Attachment 1, for submission to the Western Australian Planning Commission. |
| C.4858 |
20/09/23 |
13.3.3 |
RFT 06 of 2023 - Green Waste Processing Services |
That Council:
1. Accept the response to RFT 06 of 2023 – Green Waste Processing Services from Western Tree Recyclers, for an estimated cost of $71,620.00 per annum with a Perth CPI increase per annum.
2. Authorise the Chief Executive Officer to make variations (maximum increase of 10%) to the awarded price. prior to entering a contract with Western Tree Recyclers.
3. Authorise the Chief Executive Officer to enter into a contract for Green Waste Processing Services, Request for Tender 06 of 2023 with Western Tree Recyclers for a period of three (3) years in accordance with the specifications contained within the tender documents. |
| C.4859 |
20/09/23 |
13.4.1 |
Accounts & Statements of Accounts - 01 August 2023 to 31 August 2023 |
That Council receive the payments for the period 01 August 2023 to 31 August 2023, as listed:
• Municipal Fund payment cheque numbers 35594 to 35597 Total $21,279.17.
• Municipal Fund EFT48040 to EFT48389 Total $2,223,525.24.
• Direct Debits Total $148,550.54.
• Payroll Total $758,309.11.
TOTAL: $3,151.664.06.
Which have been made in accordance with the delegated authority reference number (M/F/F/Regs LGA 1995 S5.42). |
| C.4860 |
20/09/23 |
13.4.2 |
Financial Statement for the period ending 31 July 2023 and 31 August 2023 |
That Council receives the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ending 31 July 2023 and 31 August 2023. |
| C.4861 |
20/09/23 |
15.1 |
Motion of which previous notice was given - Fencing at the Northam Recreation Centre |
That Council requests the Chief Executive Officer to provide cost estimates to resolve the fencing issues raised at the Northam Recreation precinct and include the project for consideration in the 2024/25 budget. |